How can we help you today, how can i check the status of my submitted paper print.
Modified on: Fri, 27 Oct, 2023 at 4:59 PM
To check the status of your submission in our system, log into your ScholarOne Manuscripts account, and click on “Author.” Under the Author Dashboard Section, click on “Submitted Manuscripts.”
Please note that the following definitions generally apply to most journals. Each journal follows its own workflow, so some terms may not apply. Please contact the journal's editorial office for clarification.
Please see our resources on the peer review process and tips on How to Get Published .
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Submission management in sage track, manuscript information overview, audit trail overview, unsubmitting a manuscript, editing manuscript files.
- Adding Manuscript Flags and Notes
Withdrawing a Manuscript
Extending manuscript due dates, using the companion papers tool, rescinding a decision, email templates, turning off reminder emails.
Manuscript Information contains a record of tasks that have been completed by authors, reviewers, and admins/editors. Each manuscript, including revisions, will have its own record. The page will expand as more tasks are competed.
The following categories appear on all manuscripts. Please note that the latter three (Assign to Issue, Companion Papers, Flag This Manuscript) will move to the bottom of the page as more categories become available, while all others remain at the
Peer Review Milestones
Peer Review Milestones provides a timeline detailing when each user was assigned in a certain administrative or editorial role. If a manuscript is awaiting revision, you will be able to extend the due date using the “Due on:” box and clicking “Save.”
This section stores the at-a-glance details of all revisions a manuscript has received. The purple “you are viewing” icon indicates the version of the manuscript you are located in. You may toggle to another version by clicking “Switch Details.” This will take you to the selected version’s Manuscript Details page, though you could also toggle to the Audit Trail and Manuscript Files tabs as needed.
Author-Supplied Data allows you to view and modify information provided by the author during the submission process.
Assign to Issue
Blank by default, the Assign to Issue populates based on information entered in the Production Center Issue tool (optional). This information does not export to production, so it is only used for internal editorial tracking.
The Companion Papers tool allows editors and admins to link manuscripts together. It is typically used to track duplicate submissions, revisions that have been submitted as a new manuscript rather than a revision, or resubmissions. Clicking “Search for a Companion Paper” will generate a screen where the manuscript in question can be selected. Once a manuscript has been added as a Companion Paper, this category functions similarly to Version History.
Flag this Manuscript
Once a manuscript has been flagged, the selected icon appears in front of the ID across Sage Track. Flags can be labelled by a member of the Sage Track team to indicate their individual purposes. The purpose of each flag is determined by the Journal’s editorial team.
Status Specific Categories
An Immediate Decision box may appear on in-process manuscripts depending on the site’s workflow. This allows the editor/admin to make a decision without sending the manuscript to review. If a manuscript has received reviews, please use the standard “Make Decision” task to make a decision.
A copy of the Admin Checklist will be visible, and editable, once complete.
Forward to Admin/Editor and Admin/Editor List
These sections will appear depending on the site’s configuration settings. If present, you will be able to view or reassign the Admin or Editor assigned to the manuscript. Please note that this is only available for in-process manuscripts; manuscripts with decisions cannot be reassigned to another user for historical purposes.
A copy of the decision task will be available once completed. If necessary, the decision can be rescinded here as well.
Please note that other decision tasks such as Make Recommendation and Admin Approve Decision will also be available if present in the site workflow.
A copy of the Production Checklist will be available, and editable, once completed.
A copy of the reviewer list will be available. This will include reviewers who were selected, invited, assigned, invitation response records, and copies of the reviewer score sheets received.
The contributor form will be visible. The form can also be rescinded if needed. Please note that the form must be submitted when exporting a manuscript to production. This section can also be used to officially check in the contributor form after the “skip for now” button has been used during Forms Tracking.
Assign to Batch
A copy of the manuscript’s export history will be available. The manuscript can also be re-exported if needed.
The Audit Trail provides an in-depth look at individual tasks that have been performed on a manuscript, including emails that have sent out through Sage Track.
The Audit Trail contains three main columns:
- “Date/Time” indicates when an action took place.
- “Event” displays the action and action performer.
- “Manuscript Status” will show the users who were assigned to the manuscript, decision (if applicable) and the task the manuscript was in when the action was performed.
The drop down box or arrows next to “Events:” can be used to move to a different page. The Audit Trail will display the most recently completed tasks first.
View Correspondance History Only
To view all emails that have sent, click “letters only.” This will remove all other tasks and show emails exclusively. Clicking “all” will restore the full view.
When viewing emails, the Event column will display the recipient and sender information, along with the subject and status (ie: “Successfully sent”.)
Clicking the envelope icon will generate a pop up window where you can see the body of the email.
If an email needs to be resent, clicking “forward” will open an editable version that can be modified or resent as-is by clicking “Save and Send.”
Toward the bottom of the page, there is a heading labelled “Enter correspondence sent/received from outside of ScholarOne Manuscripts.” In the corresponding box, you have the option of inserting an email that was not sent via Sage Track into the audit trail by filling out the fields provided. Clicking “Save” will enter the correspondence into the Audit Trail in the location that matches the specified date and time.
If you’d prefer that the author make the changes to the manuscript, you can unsubmit the manuscript using one of two methods:
1.Use the “Unsubmit” button in the Admin Checklist.
2. Use the “Click here to unsubmit the manuscript” link available in the Manuscript Files tab, available on the left side of the submission entry. This option remains open after the Admin Checklis task is completed.
Both unsubmit options provide an editable email for the purpose of informing the author why their manuscript has been unsubmitted. Unsubmission sends the manuscript back to the Author Center so the author can make the requested changes and resubmit the manuscript. The manuscript will retain the originally assigned ID.
Please note that manuscripts should not be unsubmitted after reviewers have been invited. This will cause any reviewer data, including completed score sheets, to be lost.
If you’d prefer to make the changes yourself, you can do so through the Manuscript Files tab.
To edit an existing file:
1. Enter Manuscript Files.
2. Click the file name of the document that requires editing. This will download the file to your computer, where it can be modified and saved using a word processing program.
3. Click the “Edit Details” icon corresponding with the edited document.
4. In the File Details window, upload the file using the “Upload later version of file” section. You may optionally leave comments or denote the new upload as a Minor Version or Major Version. Click “Save” once complete.
5. The new file will be added to the Version History. While the previous file will be retained for historical purposes, only the newest uploaded version will be viewable to reviewers.
a. If the previous version still appears when viewing the manuscript PDF proof, please clear your browser cache or log out of Sage Track and log back in.
To upload a new file:
1. Use the Upload File(s) button to select a new file
2. Select the appropriate File Designation from the dropdown list.
a. Please note that the Review File, Recommendation File, and Decision File designations are not intended for manuscript files. Instead, please use Title Page, Main Document, Figure, and so on.
3. Click “Upload” and “Save.”
4. The new file will appear in the file list and pull into the PDF proof if applicable. If the file does not appear, please ensure that the “HTML/PDF Proof” box is checked, then clear your browser cache or log out and back in. The Order dropdown can be used to determine where the new file should appear in the proof if needed.
Please note that files should not be modified by uploading the updated document and deleting the previous version. When modifying an existing document, please use the instructions listed in “To edit an existing file.” The new file upload tool should only be used to add files that had not been previously uploaded by the author.
Adding Manuscript Flags & Notes
Sage Track Clarivate (STC) provides 10 color flags that can be used to flag manuscripts for easy identification “at-a-glance.”
Manuscript flags are available on a submission’s Manuscript Information tab by scrolling to “Flag This Manuscript.”
For example, the journal below includes labels for “Special Collection Paper,” “Editor Waiver Applies,” “See notes for discount instructions,” and “Requires re-review/additional review.”
However, these flags will remain unlabeled unless otherwise specified. To update flag labels, please reach out to [email protected] .
You can use multiple flags by selecting more than one from the checklist.
Once flagged, the colored flags will appear after the Manuscript ID in the manuscript header and be used to create custom reports.
NOTE: Flags can be configured to have the ability to carry over to revisions and to attach files. Please reach out to [email protected] for more information.
Adding & Viewing Notes
Notes are only viewable to the Admin and Editor roles. Authors and Reviewers will not see the notes section.
Notes appear at the bottom of each tab within a submission’s Manuscript Details. See the image below (pulled from the ScholarOne guide ) for more information.
Adding a Note
Enter your preferred Title and Note text. Save.
Accessing & Editing Existing Notes
Notes appear at the bottom of the Manuscript Details page on all tabs.
NOTE: Notes can be configured to have the ability to carry over to revisions and to attach files. Please reach out to [email protected] for more information.
Occasionally, authors may request to remove their manuscript from review. Because authors are unable to withdraw their own manuscripts, this must be done by a site admin. If you do not have Admin access or access to the “Manuscript Files” tab, please reach out to Sage
To withdraw a manuscript from Sage Track, please follow the steps below.
1. Locate the Manuscript via Quick Search
In the Admin Center, the quickest way to locate the manuscript is to perform a search in the Quick Search available on the right side of the page.
Please note that the manuscript can also be located in the Admin Lists, to the left.
2. Enter the Manuscript Files page
When the search results appear, select “View Manuscript Files” from the Take Action drop down bar.
You will be taken to the Manuscript Files page. Please note that this page may also be reached using the Manuscript Files tab on the left side of the manuscript entry.
3. Locate "Change Manuscript Status"
Once in the manuscript’s Manuscript Files page, scroll to the Change Manuscript Status box. “Click here to withdraw the manuscript” is the second link.
4. Additional Notes
- There is currently no way to rescind a withdrawal; if a manuscript is mistakenly withdrawn, please contact a member of the Sage Publications peer review team for assistance.
- Manuscript withdrawals do not impact the journal decision ratio, although the time to review (if reviews have been received) and time to decision (if a decision has been made) will be counted in the site’s turnaround time statistics.
- Once a manuscript is withdrawn, it can no longer be found in the Admin or Editor Lists. However, it can still be viewed by performing a manuscript search.
If an author requires additional time to submit a revised manuscript, their due date can be extended. This will allow the author to follow the standard revision process, rather than submitting their revised manuscript as a new submission with a new ID.
Manuscript due dates can be found in the “Peer Review Details” box of the “Manuscript Information” tab. To find these, follow the instructions below.
1. Enter the Admin Center
2. Locate the manuscript using the Quick Search or “Manuscripts Awaiting Revision” queue.
Please note that manuscripts are removed from Manuscripts Awaiting Revision once the revision due date has passed. These submissions can still be located via search.
3. Once you have located the manuscript, click the dropdown under “Take Action” and select “View Details.”
4. The due date can be found in “Peer Review Milestones.” This date can be altered by typing directly into the white box or using the calendar applet on the right to select a new date.
- The editable due date box only appears on the most recent version of the manuscript. If the option to change the due date is not available, scroll to “Version History.” Use the “Switch Details” button to toggle to the newest version. The newest version will be located first on the list.
- Due dates can only be extended in journals that utilize revision due dates. If this box is unavailable in the newest version of the manuscript and the revision has not been submitted, it is possible your journal is not utilizing due dates. In this case, please contact your Sage Track Support representative for further information.
Occasionally, an author will submit a revised manuscript as a new document and this document will be inadvertently processed. Other times, an author will re-submit a manuscript that had previously been rejected. In these situations, the Companion Papers tool can be used to link the two manuscripts together for easy reference.
1. Locate one of the manuscripts you would like to link and click “View Details” under the Take Action selection drop down.
2. Scroll to Companion Papers and click “Search for a Companion Paper.”
3. In the new window, locate the manuscript that should be linked by performing an advanced search, then click the “Search” button at the bottom of the page.
4. When the results appear, click the blue icon under “Use this Paper” to link the manuscript.
6. In “Companion Papers”, you will see the details of the manuscript this submission is linked to. You can also view the manuscript proof (“View Submission”), toggle to the Manuscript Information page of the companion paper (“View Details”), delete the listing, or search for a new companion paper.
If a decision has been made in error or an author has appealed the original decision made on their manuscript, you may undo the previous decision and select a new one in its place. You may send the manuscript back to reviewers if desired.
The “Contents” below contain an outline of the process; further information can be found beneath each heading, starting on page 2.
Please note that this tool is not intended to replace the revision workflow. If a manuscript requires a new decision after content changes have been made by the author, this new version should be submitted as a revision and a new decision rendered.
Enter the submission's Manuscript Information page
1. Search for the manuscript by ID, title, or author name using the Quick Search feature.
2. When the search results appear, select “View Details” in the “Take Action” drop down menu.
3. This page is also available within the submission by clicking the “Manuscript Information” tab.
In the "Make Decision" box, use the button labelled "Rescind."
4. The Make Decision box can be found toward the middle or end of the page. The “Scroll To…” dropdown box at the top of the page can be used to locate this box without scrolling.
5. Click the “Rescind” button, located on the top right side of the Make Decision box.
6. A pop-up window will appear. Click “OK.”
7. An email template will appear alerting the author that the decision has been rescinded. Make edits to the text if desired, then click “Save and Send.”
Commit a new decision using the "Make Decision" task.
8. After sending the “Decision Rescinded” notification, the page will refresh and return to the “Make Decision” task.
9. Click the radio button that corresponds with the new decision.
10. A confirmation pop-up will appear indicating that a new decision letter must be drafted. Click “OK.”
11. Click “Commit Decision.”
12. Make edits to the decision letter text if desired, then click “Send and Commit Decision.”
- If additional reviews are necessary before making a new decision, you may increase the number listed in “# reviews required to make decision” and click “Save” to return to the Select Reviewers step.
Finding and Navigating E-mail Templates
Where to find.
The E-Mail Templates can be found in your Admin Dashboard, under ‘Admin Tools’. After clicking ‘Email Templates’ you will be taken to the templates, where you can select the area.
The templates are separated in to categories, and you can navigate these using the ‘Select area’ drop-down list.
- Hyperlink E-Mail: the templates used when a user name is clicked on. These should usually be blank.
- System E-Mails: contains automatic e-mails sent at various stages in the process, from ‘Account Created’ to ‘Manuscript Exported’.
- Decision Letters: all decision letters sent to authors and/or reviewers.
- Invitation E-Mails: letters sent to reviewers to invite them to review a manuscript.
- Invitation Response E-Mails: the automatic response e-mails following a reviewers invitation response.
- E-Mail Notifications and Reminders: contains all the reminders sent to editors and reviewers for tasks assigned to them.
- Author Reminders: contains reminders sent to author for resubmissions.
- Printable E-Mail Letterhead: not in use.
Commonly Edited Templates
The template areas most often used are:
- Decision Letters
- Invitation & Invitation Response E-Mails
- E-Mail Notification and Reminders
View and Modify Templates
To view and modify an e-mail template, use the ‘Modify’ button as shown below. This will open a new window (pop-ups will need to be allowed in your browser). The e-mail will need to be edited in both the Submitted Workflow (new manuscripts) and Revised Workflow (manuscripts that were sent back to authors for revision and have since been resubmitted).
For example, to change the Accept Decision letter you would need to modify the SW (submitted workflow) template and then the RW (revised workflow) template.
Using the ‘Modify’ button will open a new e-mail window, where you can view and edit the e-mail. The top half of the window will show a preview of the current e-mail, and the bottom half includes the editable e-mail template. Here, you can change the wording or add/remove e-mail tags as needed. To view all the e-mail tags, click ‘View E-Mail Tags’.
Once you are finished with editing, click ‘Save and Preview’ to check your changes.
Create New Template or Add Task Related E-Mail
To create a new template, go to the area and task you’d like to add to and click ‘add template’. For example, to add a new Invitation E-Mail, go to ‘Invitation E-Mails’ and click ‘add template’ next to the related task.
This will open a blank e-mail window where you will need to add the e-mail body, To and From fields and the Subject. You will also need to name the template, following the other title formats of ‘SW -…’ or ‘RW -…’.
The ‘From’ and ‘To’ fields will need to use the corresponding tags, and the ‘Subject’ and ‘Body’ can use text with tags. To find the corresponding tags, use the ‘View E-Mail Tags’ button or reference related e-mail templates.
Once the new template has been saved, it will appear under the task. To make the template available, tick ‘Active’.
For task related e-mails, tick ‘Edit Before Sending’ and ‘Required for Event’. This will allow the editor to select which template they want to use when it generates. Add the template to the Revised Workflow as needed.
Using E-mail Tags
The e-mail tags are used in the templates to generate the relevant information for each manuscript, and using them also ensures that the correct Admin and EIC contacts will be used following editorial transitions.
E-mail Tags can be found by opening any e-mail template and clicking ‘View E-Mail Tags’. This will open a new window that lists all the tags available on the site.
Each tag also has a brief description of the information it will generate, so when looking for a specific tag use Ctrl+F to find a match.
Admin & EIC Contact Tag
The Admin and EIC contact tags will pull the name and e-mail address of the users listed in the Admin Configuration settings.
The Admin contact tags:
The EIC contact tags:
Changing Admin or EIC Contact
The Admin and EIC contact should be changed during editorial transitions, or when a new Admin or EIC takes over the role.
To change the contact, go to the Admin Configuration Settings and scroll down to Set E-Mail Contacts. Update the name and e-mail address of the corresponding user and click Save.
The site will send out reminder emails for certain tasks, and most of these timeframes can be edited from within the e-mail templates.
Reviewers will receive invitation response reminders following the initial invitation to review. These are usually 3 and 5 days following, but these timescales can be edited in ‘Admin Configuration’.
Reviewers and Editors will also receive task related reminders, which can be found in ‘E-Mail Notifications and Reminders’.
The reminders are triggered by one of two fields, When Task Enters or Reminder Days.
When Task Enters will trigger the e-mail to send when one of the following is selected:
- Pending (task has started)
- Processing (task in process but not complete)
- Overdue (task has reached due date)
- Completed (task completed)
- Abandoned (action no longer needed, but task still open)
- Rescinded (manuscript moved back from step)
Or, a specific timeframe can be selected by entering the number of days before or after the task begins to send the reminder.
An example of these triggers is in the Reviewers Score task, as shown below. The ‘-7’ indicated that the ‘Reviewer Score due in 1 week’ e-mail should send 7 days before the task is due. The ‘7’ indicates that the ‘Reviewer Scores are 1 week late’ e-mail should send when the due date is 7 days passed but the task has not been completed.
The ‘Overdue’ field will trigger the ‘Reviewer Scores now due’ e-mail to send on the day the review is due. The ‘Completed’ field indicates that the ‘Thank you for submitting your review’ e-mail should send when the reviewer has returned their review, therefore completed the Reviewer Score task.
Download .xml Templates
It’s recommended that e-mail tags are used to populate names and e-mails, rather than typing them directly in to the templates.
This means that when a user role is updated, the e-mail templates will automatically be updated. If there is an instance where a name or e-mail address has been hardcoded in to the templates, you can find the templates to edit by downloading an .xml of all the templates. This option is at the bottom of the E-Mail Templates, in ‘E-Mail Tools’.
Once this file has been opened, you can use Ctrl+F to search for specific names, e-mail addresses or phrases and make a note of the templates they appear in to then edit on the site.
Note: please do not edit within the .xml and re-upload as this can cause duplications and errors. Only edit within the Modify Template window.
If your journal Editorial team regularly check queues and therefore do not require the system generated prompts and reminders, follow the below guidance to de-activate them.
To turn off reminder emails, go into the ‘Admin Centre’ dashboard and scroll down to the ‘Admin Tools’ section and select ‘Email Templates’.
You will be directed to a new page where you will need to select the ‘Email Notifications and Reminders’ tab from the ‘select area’ drop-down menu.
Starting with the ‘Submitted Workflow Tasks’, search for email reminders that are currently set up to go out to the Admin role and uncheck the ‘active’ box.
Once inactivated, scroll to the bottom of the ‘Submitted workflow Tasks’ section and click ‘Save’.
Please note: reminders to EIC/ AE/ Editor roles and reviewers should not be made inactive unless previously discussed with your Publishing Editor.
You will then need to repeat the same process for the ‘Re-submitted Workflow Tasks’ (if applicable), ‘Revised Workflow Tasks’, and the ‘Accept Workflow Tasks’, remembering to click ‘Save’ after you have inactivated any templates.
Email reminders you may want to consider inactivating:
Submitted, Resubmitted and Revised Workflow templates:
-Awaiting Checklist Completion
-Awaiting EiC assignment
-Awaiting AE Assignment
Accepted Workflow templates:
-Awaiting Production Checklist
-Awaiting Assignment to Batch
-Notice to Admin: Form is now due
- Journal Author Gateway
- Increasing Citations and Improving Your Impact Factor
- Editor Guide to SAGE Editorial and Publishing Policies
- Editor Guide to Peer Review Best Practice
- Open Access
- Working with Your Team
- Taking Action on Diversity
- Promote Your Journal
- Publishing Quality Content
- Publishing Special Issues
- Impact Factor & Ranking Results
- Editor Resources
- ScholarOne User Guides
- Submission Management in SAGE Track
- Selecting and Inviting Reviewers
- Making Decisions
- Production Management in Sage Track
- Account Management in Sage Track
- How-To Videos
- Journals Production
- New Journal Proposals
- Open Editor Positions
- Journal Editorial Board Members
- Journal Reviewer Gateway
- Ethics & Responsibility
- Sage Editorial Policies
- Publication Ethics Policies
- Sage Chinese Author Gateway 中国作者资源
- Open Resources & Current Initiatives
- Discipline Hubs
Instructions for Authors
Revision 9.14. April 19, 2022 Before deciding to submit a manuscript, review TMI’s scope , key acceptance criteria , and review and decision process . Note that TMI does not publish papers that describe applications based on medically adopted and/or established methods and lack significant innovation in methodology.
1. Prepare Your Manuscript
Your submitted manuscript must be unpublished and is not under consideration elsewhere.
The pre-print version of your manuscript may be posted on third party websites such as arxiv.org . Read IEEE Article Sharing and Posting Policies .
1.2 Limit the overall length to 10-pages
An initial submission of a regular or special-issue paper, including references, that exceeds ten pages will be returned without review. This limit is not applicable to resubmissions because authors need to revise the paper in order to address issues raised by the reviewers. The final, accepted version of a paper is usually a few pages longer than the initial submission, meaning it may be more than ten.
Be aware of the over-length charge: final published papers that exceed eight (8) printed journal pages will incur mandatory over-length charges. All papers exceeding eight published pages, including illustrations and references, incur $250/page for pages nine and ten. For pages eleven and up, a $350/page charge applies. The over-length charge also applies to Open Access manuscripts.
1.3 Strictly follow the TMI format
All the formatting details are described in the TMI template file ( IEEE Template Selector ). Below are a few key formatting requirements:
The author list should only include each author’s name and IEEE membership rank. There should be no superscript tags next to the author names.
Authors’ affiliations, e-mails, and sponsor and financial support acknowledgment should be included in a footnote at the bottom of the first page.
Abstract appears at the beginning and is followed by Index Terms (keywords).
For an abstract to be effective when displayed in IEEE Xplore ® as well as through indexing services such as Compendex, INSPEC, Medline, ProQuest, and Web of Science, it must be an accurate, stand-alone reflection of the contents of the article. The abstract must be a concise, yet comprehensive reflection of what is in your article. In particular:
The abstract must be self-contained without abbreviations, footnotes, or references. It should be a microcosm of the full article.
The abstract must not exceed 250 words.
The abstract must be written as one paragraph and should not contain mathematical equations or tabular materials.
Optional graphical abstract
To enhance the appearance of your article on IEEE Xplore ®, a graphical abstract can be displayed along with traditional text but it is NOT required for submission.
The graphical abstract should provide a clear, visual summary of your article’s findings by means of an image, animation, video, or audio clip.
The graphical abstract is considered a part of the technical content of the article, and must be submitted for peer review during the article submission process. Please upload the graphical abstract as a supporting document in your submission and mention in your cover letter that “the graphical abstract is included in the supporting documents for peer review”.
Manuscript contents are on double-columned, single-spaced, and justified alignment indented pages.
Figures appear within the main text next to where they are referred.
References should 1) use the format of author names exactly as shown in the reference section of the TMI template file; 2) follow the IEEE convention that lists the names of all authors if there are six or fewer co-authors, otherwise list the first author’s name followed by et al.; and 3) have complete information – for example, a reference of a journal article should include the article’s volume, issue, and page numbers.
TMI does not publish authors’ biographies.
1.4 Write with good English
Non-native English speakers should consider using a professional scientific manuscript editing service.
1.5 Avoid plagiarism
TMI runs every submission through Crossref Similarity Check powered by iTthenticate verifying overlap with all previously published materials. Your paper will be rejected if a high percentage of overlap is found in large, plagiarized chunks even with your own publications.
1.6 Extended from a conference paper
If the manuscript is extended from a published conference paper, 1) upload your cover letter as a Supporting Document that describes the specific additions in the manuscript, and 2) upload your conference paper as a Supporting Document. The extension must be substantial, and the conference paper must be properly referenced.
1.7 Challenge paper
If the manuscript is a Challenge Paper that describes the organization and results of online and grand challenges, the initial submission page-limit is fourteen (14) to accommodate the typical comprehensive and pedagogical content. The submission must fulfill the requirements below. Complete the checklist and submit it as a Supporting Document.
The submitting and corresponding author is the organizer of the challenge.
The author list includes at least one person from each of the participating groups.
The manuscript must include the following information about the challenge:
The link to the challenge website where the readers can find more information and results of the challenge.
The objective of the challenge must be described in the same way as stated in the original “call for participation”.
Statement of review process used to select participants for the challenge-paper submission.
Description of evaluation/validation approach, including how gold standards were established.
The web link to the challenge proceeding, where all the challenge papers can be accessed electronically.
A short description and correct citation for each of the participating methods.
The proper permissions must be obtained: the manuscript must include the following information about the challenge:
The manuscript must be verified by a representative of each participating group by providing a signed letter agreeing with the manuscript’s content prior to submission — all these letters must be submitted with the manuscript as supporting documents.
The corresponding author must obtain copyright permission for the material (figures, tables, text) used in the manuscript — if applicable.
1.8 Review paper
Submissions are invited by the Editor-in-Chief. Authors will first submit a paper proposal that requires the review ( criteria ) and approval of TMI's Scientific Advisory Committee .
1.9 Manuscript PDF file’s size limit
The manuscript must be a PDF file of less than 40 MB.
1.10 Open source code
Upon publication, TMI considers it best practice to share custom computer code and test data in a way that allows readers to reproduce the published results. Such a practice has proven to enhance the visibility and impact of the associated research. TMI authors mostly use a web server such as GitHub that has version control and license or Code Ocean that is linked to the published article in IEEEXplore to share their code and provide a detailed instruction document. The option to upload your code to Code Ocean is provided when you submit your final version of the accepted manuscript and the published code has an assigned DOI.
2. Upload Your Manuscript
Apply for an Open Researcher and Contributor ID (ORCID) if you don’t already have one. The submission author requires a registered ORCID in order to upload the submission or review a proof.
2.2 Submission Type
Choose the appropriate Manuscript Type for your submission. Submissions to a Special Issue must abide by the due date stated in the Call-for-Paper announcement.
2.3 Manuscript file
Only one PDF file that contains the complete paper (text, tables and figures embedded in the text, and references) as it would appear in published form should be submitted. Other files such as Word, LaTeX source, BibTeX file, and high-resolution images are not necessary.
2.4 Supporting document
The allowed Supporting Document types are 1) graphical abstract, 2) video, 3) media, 4) dataset, 5) code, and 6) published conference paper from which your manuscript is extended.
Starting on January 1, 2022, TMI no longer allows submissions of supplemental documents that resemble an extension of the manuscript that includes texts and figures. This policy applies to all new and revision submissions. This change is to abide by IEEE’s guidelines that all materials posted on IEEE Xplorer must be peer-reviewed and has been approved by the TMI Steering Committee.
If you believe the quality of a figure in the main manuscript file is inadequate for the review process, upload the corresponding high-resolution figure file and assign it as a Supporting Document. Files assigned as High-Res Image are not accessible to reviewers.
2.5 Multimedia Content
Multimedia content can be any playable file (audio or video), or dataset file (raw data, source code, or application). It is the authors’ responsibility to encode a video file with the appropriate format and video codec so that the video can be played by the readers of TMI in most common computer environments.
The authors should clearly indicate in the main body of the manuscript that the submission includes multimedia contents and the reviewers can find them under the “Supplementary Files” tab on ScholarOne Manuscripts . The authors should provide enough information about the multimedia content such as a short description, the format, codec, etc. in the figure caption, footnote, or appendix.
After the submission is complete, the authors will NOT be able to see the uploaded multimedia contents by clicking the “View Submission” link on ScholarOne Manuscripts . The editorial office will check the existence and correctness of multimedia contents for every submission and will contact the author within 12-48 hours if there is a broken or missing file.
Example of including a dataset.
Example of including a video clip .
2.6 Select keywords
Select at least two keywords that are mostly associated with your manuscript from the drop-down list in each of the three keyword categories: Imaging Modalities, Object of Interest, and General Methodologies. These keywords are used to identify the most appropriate Associate Editor and reviewers who will manage and evaluate your manuscript.
2.7 Contact Author
The submission author is automatically assigned as the ScholarOne Manuscripts Contact (Correspondence) Author . The Contact (Correspondence) Author listed in the manuscript can be different.
2.8 Number of co-authors
ScholarOne Manuscripts allows entries of up to fifty (50) co-authors, but the full author list in the main manuscript file does not have a number limit. If a submission has more than fifty co-authors, the submitting author is responsible for forwarding correspondences from the editorial office to the co-authors not entered on ScholarOne Manuscripts .
2.9 Email addresses of co-authors
Use your co-authors’ primary emails affiliated with their existing ScholarOne-TMI accounts. Entering a different email for someone who already has an account will create a duplicate account which is an administrative hassle to the account owner and the peer-review system.
Enter all the emails correctly. A submission with the wrong email addresses creates multiple bounced messages and will be unsubmitted.
2.10 Cover Letter
No need to write a formal cover letter that replicates the Abstract . You may provide key notes, e.g. the manuscript ID of the previous submission, in the Write Cover Letter text-box .
A cover letter in a pdf file is needed when the manuscript is extended from a published conference paper. Upload your cover letter PDF file and assign Cover Letter as the File Designation and place it at the top of the uploaded files.
3. Monitor Review Progression
The average turnaround time for a paper from submission to the first decision is about 7 weeks.
While the progression of each paper’s review is managed through TMI’s established protocols, it can not be strictly controlled. It depends on many factors including the availability and responsiveness of qualified reviewers, who are all volunteers and usually very busy. Sometimes we have to send a few rounds of invitations to secure reviewers required or give extensions to the deadlines for them to complete their reviews.
3.1 Submission Status
The Status of your paper in the review process is shown on ScholarOne under Author -> Manuscripts I have Co-authored , it is updated accordingly while your submission moves through the TMI review and decision process . Two status terms that are less intuitive to understand are explained below.
AE assigns reviewers: The Associate Editor has started selecting and inviting reviewers, but the number of agreed-reviewers has not reached 4, the TMI recommended number. Note that as long as there are less than 4 agreed reviewers, this status will remain unchanged even though the Associate Editor has been actively recruiting new reviewers.
Waiting for Reviewers’ Scores: One or more agreed reviewers have not submitted their scores. TMI allows reviewers three weeks counting from the day they accept the invitation – may be extended by up to two weeks per request – to complete the review.
3.2 Send an inquiry email to TMI Editorial Office
Contact TMI’s Editorial Office if the review duration is abnormally long, for example, more than 7-weeks. Remember to include your TMI manuscript ID in your email. Due to our limited resources, we would only be able to respond to inquiries about submissions we deem abnormally delayed.
4. Act According to Review Decision
The four possible decisions that a submission may receive and the corresponding actions are described below.
Prepare the final files according to the guidelines specified in the decision letter.
Upload the final files to ScholarOne by clicking on “Awaiting final files” and then “submit final files”.
If you are submitting Supporting Document, follow these instructions . Within 24 hours after the final submission, all uploaded final files will be exported to the IEEE transactions department which handles the remaining steps such as typesetting before publication. Once the final files are exported, the IEEE-TMI editorial office cannot help the author making changes to the submission. The author will be contacted by the IEEE-TMI staff editors to review the proof and make any changes if needed.
Announcing your paper on TMI’s Facebook and Twitter platform s If you are interested in announcing your paper on TMI’s Facebook and Twitter platforms, email the following 3 items to TMI’s Social Media posting mailbox ( [email protected] ).(1) A description of the essential contribution of the Paper. It may consist of a few sentences but must be 40 words or less. Please write the description from the perspective of a third party. Note the section title of the posting is “Early Access Papers Just Posted”. Example: A multi-modal MRI reconstruction method that compensates for subtle spatial misalignment between different modalities simultaneously. The target MRI modality which is under-sampled in the k-space can be efficiently reconstructed with help of the fully-sampled reference MRI modality. In our Twitter posting, this description will be replaced by the title of your paper due to Twitter’s number of character limit.(2) A line that starts with “Read the paper:” followed by the link to the Early Access version of the paper. Example: Read the paper: https://ieeexplore.ieee.org/document/9745968 . To find the XploreID (the 9745968 in the example): Within two weeks after the submission of your final version, you will receive an e-mail with a DOI number informing your article has been posted to Xplore as early access, you may go to IEEE Xplore and search for the DOI number to get the XploreID.(3) The file of a figure or image in your paper or you create that is most informative or representative of introducing your paper’s contribution.
Formal publication Upon acceptance, a paper will become available in “Early Access Articles” on the IEEE-Xplore website within a few weeks and it is citable. But the formal publication of the paper with volume, issue and page numbers usually happens about two months after because of backlog of papers awaiting publication.
Archive Please note that all submissions will be archived by ScholarOne Manuscripts for a certain period of time. Once archived, the editors cannot access the submitted files except for the review history. The author is recommended to keep a copy of the submitted files for future reference. The IEEE-TMI editorial office may request a copy from the author as a supporting document for the resubmission.
4.2 Accept with Minor Revision
Start your revision-submission on ScholarOne Manuscripts .
Choose “Manuscripts with Decisions” and then click on “create a revision”.
If the manuscript ID of the previous submission is TMI-2019-yyyy, the revision ID will be TMI-2019-yyyy.R1. The manuscript ID for revision of TMI-2019-yyyy.R1 will be TMI-2019-yyyy.R2.
The revision must be submitted within 4 weeks from the decision date.
The number of days remaining is shown below the “create a revision” link. If the authors cannot meet the revision due date, please contact the IEEE-TMI editorial office .
The 10-page limit for original submissions is not applicable here, as extra length is often needed to respond to the reviewers’ comments.
Upload the following 3 PDF files.
A document containing point-by-point responses to all concerns raised by the reviewers. Start the name of the file with “response-to-reviewers.”
A clean (changes not-highlighted) copy of the revised manuscript file. Start the name of the file with “clean-copy-.” The file must be uploaded and designated as “Main Body.”
A marked-up copy of the manuscript file. Start the name of the file with “marked-up-.” All the changes should be clearly marked using sidebars, different text colors, or similar tools. The file must be uploaded and designated as “Optional Source File – Main Document.”
Although no external review is required, the AE may still invite reviewers who were more critical to evaluate the submission or just make sure all their concerns are addressed. The reviewers are given 3 weeks to send back their comments. If the revisions performed are not satisfactory, the paper may still be rejected in the next final round.
4.3 Reject with Invitation to Resubmit
If the decision letter states that your manuscript is rejected, but you are encouraged to resubmit the substantially revised manuscript to TMI, follow the procedures below.
Log in to ScholarOne Manuscripts .
Under Manuscripts with Decisions, click the “create a resubmission” link next to your previous submission. Follow the on-screen instructions.
Upload the following 3 PDF files:
A document containing point-by-point responses to all concerns raised by the reviewers. Start the name of the file with “response-to-reviewers-“. The document must contain the previous manuscript ID and each of the reviewer comments immediately followed by the authors’ response to it.
A clean (changes not-highlighted) copy of the revised manuscript file. Start the name of the file with “clean-copy-“. The file must be uploaded and designated as “Main Body”.
A marked-up copy of the manuscript file. Start the name of file with “marked-up”. All the changes should be clearly marked using sidebars, different text color, or similar tools. The file must be uploaded and designated as “Optional Source File – Main Document”.
TMI typically only allows one resubmission.
If the decision is Reject (with recommendation to submit to another journal or with preclusion of resubmission) after a full review — having comments from AE and reviewers, this decision precludes resubmission of this work to IEEE TMI even if you revise your paper to reflect reviewer comments.
Authors should be aware that a positive critique does not necessarily imply an overall positive judgment from a reviewer. Quite often, reviewers present a more negative judgment and more outspoken arguments to reject the paper in the confidential comments to the editors than in the comments to the authors.
If a paper is rejected without going through a full review, the authors may have one chance to resubmit the paper with a cover letter detailing that the major concerns in the decision letter have been thoroughly addressed.
Authors who attempt to submit a rejected paper without disclosing the prior review history will receive a warning, each author’s account in the ScholarOne system will be tagged with an orange-colored flag. Two such incidences will turn the flag color to red, which means all future submissions from the author will be immediately rejected without review.
A Publication of
In this section:
- NEW! Featured Author Support
- Tracking your submission
- My paper has been accepted – what next?
- Appeals and rebuttals
- BMJ Article Transfer Service
- Abstracting and indexing
- Archiving, permissions and copyright
- Article metrics and alerts
- Correction and retraction policies
- Publication embargo
- Rapid responses
The review process
1. Awaiting Editorial Production Assistant Processing
The Editorial Production Assistant will carry out quality checks on your article at which point you may need to provide further information before your article is sent for Peer Review.
2. Awaiting Editor Assignment:
Your article has passed initial quality checks by the Editorial Production Assistant and is in the process of being assigned to an appropriate Editor who will evaluate your article for scope, quality, and fit for the journal. Papers that do not meet these criteria will be rejected.
3. Awaiting Reviewer Selection
Your article meets the Journal’s scope and has been approved for peer review. The Editorial Team are in the process of finding suitable external expert reviewers that are available to review your article. Your article may also be sent to relevant Associate Editor’s for internal review. For most articles, a minimum of two reviews are required. Articles can be sent to multiple prospective reviewers before the required number are secured.
4. Peer Review in Progress
Your article has secured the minimum number of required reviewers. Peer reviewers are given 2 weeks to submit their review of your article. On the occasion that a reviewer withdraws from the process, the Editorial Team will begin the reviewer selection process again.
5. Awaiting Editor Decision
Your article has now received the minimum number of reviews required to make a decision. The Editor will take into account the expert reviewers’ opinions to make an informed decision of accept, reject or revise.
6. In Production
Your article has been accepted and you will receive an email to confirm. Your article will move through the final quality checks and in to Production where it will be processed for publication. You will be emailed by the Production Editor with a timeline and be provided with a link to a platform called Publishing at Work where you can continue to track your article’s progress. More information about the Production process can be found here .