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How to Use a Calendar Schedule Template to Stay Organized and On Task

Keeping track of all your tasks and appointments can be overwhelming. It’s easy to forget something important or double-book yourself when you’re relying on memory alone. But with a calendar schedule template, you can stay organized and on top of your game.

What is a Calendar Schedule Template?

A calendar schedule template is a pre-designed document that allows you to input your tasks, appointments, and deadlines in an organized manner. These templates come in various formats such as Excel spreadsheets, Google Sheets, or printable PDFs. They typically have sections for each day of the week or month with designated time slots for scheduling.

Why Use a Calendar Schedule Template?

Using a calendar schedule template has numerous benefits. First and foremost, it helps keep you organized. By having all your tasks in one place, you can easily see what needs to be done and when. This reduces the risk of forgetting important deadlines or appointments.

In addition, using a calendar schedule template can help increase productivity. By having a clear plan for the day or week ahead, it’s easier to stay focused on completing tasks rather than getting sidetracked by distractions.

How to Use a Calendar Schedule Template?

Using a calendar schedule template is easy. Start by selecting the format that works best for you. If you prefer digital formats, Excel or Google Sheets might be the way to go. If you prefer paper formats, consider printing out a blank calendar and filling it in by hand.

Next, input all your tasks and appointments into the designated time slots. Be sure to include any deadlines or important notes related to each task.

Finally, review your completed calendar regularly throughout the day or week ahead. This will help keep you on track and ensure that nothing falls through the cracks.

Staying organized is essential for success both personally and professionally. A calendar schedule template provides an easy way to manage your time and tasks efficiently. By using a calendar schedule template, you can increase productivity, reduce stress, and stay on top of your game. So why not give it a try? You might be surprised at just how much it helps.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.


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12 best calendar apps to organize your life in 2023.

Updated on October 28, 2023 by Jeffrey Kagan

Best Calendar Apps

In today’s digital era, time management has emerged as an art form. Gone are the days of paper planners and sticky notes. Today, we need something way more powerful, versatile, and accessible to stay on top of our work commitments. This is where calendar apps come to the rescue!

In this blog post, we’ll explore the 12 best calendar apps that can revolutionize the way you plan, schedule, and organize your work . From intuitive interfaces to smart features and seamless integrations, these shared calendar apps offer a delightful user experience while keeping you on track and in control.

Say goodbye to missed appointments, forgotten deadlines, and disorganized chaos. It’s time to regain control of your time and make 2023 your most productive year yet. Let’s dive in.

What is a Calendar App?

A calendar app is essentially a software application that helps you to organize and manage your schedules, appointments, and events. Think of it as a digital representation of a traditional calendar, allowing you to view and manage your time-based activities within seconds.

Why use a Calendar App?

A calendar app is an extremely helpful tool that helps you stay organized, stay on schedule, and save time. You can also:

  • Keep track of important dates : A calendar app can help you keep track of important dates like birthdays, anniversaries, meetings, appointments, and deadlines.
  • Better time management : An online calendar app allows you to plan your day or week by setting reminders and scheduling tasks, which can help you manage your time more efficiently.
  • Collaboration: If you are part of a team or organization, a calendar app can help you collaborate, share calendars, and schedule meetings or events.
  • Accessibility: With a calendar app, you can access your schedule from anywhere using your smartphone, tablet, or laptop, which allows you to stay on top of your schedule even on the go.
  • Customization: Most calendar apps allow you to customize your schedule with different colors and labels and sync events from other apps, making it easy to differentiate between personal and professional appointments.

12 Best Calendar Apps of 2023


Nifty is a project management tool that includes a calendar feature, making it a versatile tool for you if you want to manage both projects and schedules. It offers two calendar views for you – Team and My Calendar views:

  • Team Calendar view : Think of it as the master view for due dates and team task volume. You can use the Month / Week / Day selector to filter the calendar content:

The “Today” button enables you to view the tasks of the day. You can also easily create Tasks with its drag-and-drop functionality and glance through all the tasks for the day. 

The biggest advantage of using Nifty is the My Calendar feature, which empowers you to create your own personalized calendar and sync it to Google or Outlook Calendar:

best task calendar app

This two-way syncing allows you to easily keep track of your tasks, timelines, and other calendar events, from both Nifty and Google.

My calendar view in the best Calendar App, nifty

With this powerful integration, you can:

  • Create and assign Tasks in Nifty to have them automatically appear in your Google Calendar or Outlook Calendar of the assigned user.
  • Create Events in your Google or Outlook Calendar(s) and have them appear in your Nifty Calendar.
  • Keep track of changes to task names, descriptions, start dates, and due dates.

In addition to the features mentioned above, here are its other top features:

  • Nifty’s project calendar provides you with an overview of all the important deadlines and milestones related to specific projects.
  • The calendar updates in real-time, providing you with up-to-date information about the schedule and projects.
  • The tool seamlessly integrates with other tools like Google Calendar and Slack, making it easier to coordinate and schedule events from a single platform.
  • Nifty automatically adapts to the time zones of events and participants, ensuring that everyone has the correct time and date for meetings or appointments, regardless of their location.
  • It allows you to customize the calendar’s appearance, including color-coding events, setting the time zone, and managing working hours.
  • Free plan offers a generous free forever plan with unlimited users and tasks.
  • Starter plan starts at just $5/user.
  • Pro plan begins at $10/user.
  • Business plan comes at $16/user.

✨ Ready to try Nifty? Get started with Nifty for free . 

2. Google Calendar

Free Calendar app by Google

Google Calendar is an online time-management tool developed by Google that allows you to organize your schedule and appointments. This easy-to-use platform is useful for scheduling, tracking, and managing events and meetings. Plus, you can:

  • Create and customize multiple calendars for personal, work, and other activities.
  • Access event reminders and notifications via email or mobile notifications and never miss important meetings or appointments.
  • Share calendars with others and stay up-to-date about the team’s schedule and availability.
  • Integrate it with other Google services such as Gmail, Google Meet, and Google Tasks, making it easier to manage schedules and events on one platform.
  • Set up recurring events for daily, weekly, monthly, or yearly meetings.

Pricing: Free

3. Microsoft Outlook Calendar

Microsoft Outlook Calendar

Microsoft Outlook is a widely used email client that comes with a built-in calendar known as Outlook Calendar. The Outlook Calendar allows you to manage your schedules, appointments, and meetings in a seamless and convenient way. Here’s a look at its top features:

  • You can schedule appointments and meetings by specifying the date, time, duration, and location. Outlook can automatically check the availability of attendees and propose suitable meeting times.
  • You can send meeting invitations to participants directly from the calendar. Attendees receive an email with all the details and can accept, decline, or propose a new time for the meeting.
  • Outlook Calendar also supports sharing calendars with other users, enabling easy collaboration and coordination . You can grant specific permissions, such as view-only, edit, or delegate access to others.
  • You can overlay multiple calendars to get a consolidated view of your schedule. This feature is helpful when managing multiple calendars, such as personal and work calendars, simultaneously.
  • Outlook’s Scheduling Assistant helps you find suitable meeting times based on the availability of participants. It displays their schedules and allows you to select a time slot that works for everyone.
  • Another benefit of Outlook Calendar is that it is available as a mobile app for iOS and Android devices, providing you access to the calendar on the go. You can create, edit, and manage events from your smartphone or tablet.

4. Apple Calendar

Apple Calendar

Apple Calendar is a digital calendar application that comes pre-installed on all macOS and iOS devices. It can help you schedule appointments, organize tasks, and manage events.

  • Apple Calendar offers various calendar views, such as Day, Week, Month, and Year, to help you visualize the schedule and tasks in different ways. This makes it easier to plan and manage time effectively.
  • Creating events is simple with Apple Calendar. You just need to double-click on the desired date and time on the calendar and fill in the event details, such as the title, location, and notes. You can also set recurring events and receive reminders.
  • Apple Calendar integrates with iCloud, which means that you can sync the calendar across all Apple devices. It also supports other services, such as Google Calendar and Microsoft Exchange, so you can view and manage multiple calendars in one place.
  • You can create events quickly and easily using natural language input. For example, you can enter “Meeting with John at 2 pm on Monday,” and Apple Calendar will automatically create the event on the correct date and time.

5. Fantastical


Fantastical is a calendar app that is designed for macOS, iPadOS, and iOS devices.  It is a feature-rich app that can be linked with various other calendar apps and services to provide a unified view of events, reminders, and tasks.

It offers a range of features and functionalities that make it highly useful for managing and organizing your schedule:

  • One of Fantastical’s standout features is its natural language input capability. You can simply type or speak your event details using everyday language, and Fantastical will automatically parse and create the event accordingly.
  • It incorporates smart scheduling features that help you find the best available time slots for meetings and appointments. It takes into account your existing commitments, availability, and preferences to suggest suitable meeting times.
  • Fantastical seamlessly integrates with your existing calendar accounts, such as iCloud, Google Calendar, Microsoft Exchange, and more. It can pull data from multiple sources into a single unified view, allowing you to manage all your calendars in one place.
  • Support for attachments and notes
  • Map integration for event locations
  • Travel time estimation
  • Weather forecasts


  • $4.75 per month for individuals
  • $7.50 per month for families


Any.do is not primarily a calendar app; it is primarily a task management and to-do list app. However, it does include some calendar features that can be useful for managing your schedule and tasks.

  • Any.do offers an agenda view that combines your calendar events and tasks in a single view. This gives you a comprehensive overview of your day’s schedule, allowing you to better plan and allocate your time.
  • You can assign due dates to tasks, and they will automatically appear in your calendar view, helping you see your tasks alongside your scheduled events.
  • The app provides smart suggestions when you create events or tasks, making it quicker to set up and organize your schedule. It can autofill details based on your previous entries or suggest relevant information based on the context.
  • Personal: Free
  • Premium: $3 per month billed annually
  • Teams: $5 per month billed annually

7. Zoho Calendar

Zoho Calendar

Zoho Calendar is a versatile, user-friendly application that offers a range of useful features to improve productivity and streamline scheduling:

  • You can easily schedule appointments, meetings, and events in Zoho Calendar. It provides various options to set event details like title, location, duration, and description. Recurring events can be set up with specific patterns (daily, weekly, monthly, etc.), and you can invite participants by sending them event invitations.
  • You can create tasks and to-do lists in Zoho Calendar and assign due dates to each one. The application also provides reminders for tasks, ensuring that you stay on top of your workload.
  • Zoho Calendar offers various customization options, such as the ability to choose from a range of different calendar views, including daily, weekly, monthly, and yearly. You can also customize the colors and themes of the calendars to suit your preferences.
  • The tool smoothly integrates with other Zoho apps, such as Zoho Mail and Zoho CRM, as well as popular third-party services like Google Calendar and Outlook. This enables you to sync events across platforms and have all your calendars in one place.

8. Timepage


Timepage is available for both mobile devices and desktop platforms, providing a consistent experience across all your devices. Whether you need a simple day planner or a robust scheduling tool, Timepage offers the features and flexibility to help you make the most of your time and stay organized.

With its user-friendly interface and powerful features, Timepage offers a comprehensive solution for all your calendar and scheduling needs:

  • The tool offers various calendar views, including day, week, month, and year views, allowing you to choose the most suitable perspective for your needs.
  • Creating and managing events is simple and efficient with the app. You can quickly add events, set reminders, and customize event details such as title, location, start and end times, and recurrence options.
  • Timepage’s smart scheduling assistant takes the hassle out of finding the best meeting times. It analyzes participants’ availability and suggests optimal meeting slots, reducing back-and-forth communication and saving time for everyone involved.
  • With Timepage, you can seamlessly integrate task management into your calendar workflow. You can create to-do lists, set deadlines, assign tasks to specific events, and track your progress.

Pricing: Contact the team


ClickUp’s calendar feature is a powerful tool if you want to manage your tasks, projects, and events in one place. Its various calendar views, drag-and-drop interface, recurring task scheduling, and time-tracking integration make it a top choice for users who need a comprehensive project management and scheduling tool.

  • ClickUp offers four different viewing options in its calendar tab. You can view tasks and events in day, week, month, and list views, giving you the flexibility to choose the view that works best for you.
  • With ClickUp’s intuitive drag-and-drop interface, you can quickly schedule tasks and events on your calendar. 
  • ClickUp makes it easy to schedule recurring tasks and events. You can set up daily, weekly, monthly, or yearly recurrences directly from the calendar view and customize the recurrence pattern to your liking.

10. DigiCal

one of the Best calandar app, DigiCal

DigiCal is a calendar app that offers you an all-in-one solution to manage your life tasks in a more organized way. Available for Android, iOS, and desktop systems, DigiCal has a user-friendly interface that makes it easy to view multiple calendars, customize, schedule, and stay up-to-date with important events and meetings.

  • DigiCal supports synchronization with various accounts, including Google Calendar, Outlook, and Exchange. It allows you to import all of your events, tasks, and reminders from multiple calendars and access them from one place.
  • The platform offers multiple customization options, allowing you to tailor the look and feel of your calendar. You can choose from over 7 calendar views and 6 widget views.
  • You can combine tasks and events into one seamless view and keep track of all your commitments in one place. It also comes with integrated features such as location-based reminders, built-in weather reports, and smart suggestions for event titles.


24me is an award-winning calendar and task management application that is designed to bring all your personal and work schedules into one place. It is an intuitive app with a sleek interface that makes it easier for you to keep track of your daily tasks, appointments, and events. 

  • 24me allows you to bring all your schedules in one place. The app can integrate with your existing calendars, including Gmail, iCloud, and Outlook. It automatically syncs with these calendars to display all your appointments, events, and reminders in one central location.
  • The tool is equipped with smart notifications that remind you of upcoming events, tasks, and bills. The app also sends you notifications via SMS, email, and push notifications, ensuring you never miss important deadlines. 
  • With 24me, you can create to-do lists, set reminders, and prioritize tasks. 
  • Another unique feature of 24me is its ability to automatically pay your bills. The app integrates with popular bill providers, including Comcast, AT&T, and Verizon, to fetch your invoices and process payments. 

Pricing : Contact the team

12. Vantage


Vantage is a mobile calendar app that helps you stay organized and manage your schedule. With its user-friendly interface and colorful design, Vantage is a versatile calendar app that makes it easy to see your agenda at a glance and stay on top of your appointments, events, and tasks.

  • Vantage allows you to choose from various views such as Day, Week, Month, and Custom Views. With Custom Views, you can create your own view and choose the data you want to see. 
  • The tool does away with the cluttered screens and confusing menus that plague many calendar apps. Instead, it offers an intuitive navigation system that allows you to swipe, tap, and pinch your way through your schedule.
  • Vantage allows you to add events and tasks using natural language input. This means you can type in something like “Meet Sarah for Lunch on Friday at 12 pm,” and Vantage will create the event for you automatically. 

What features should I look for in a Calendar App?

When selecting a calendar app, remember to consider your specific needs and prioritize the features that align with your workflow and scheduling requirements. 

That said, here are some key features to look for:

  • User-Friendly Interface : The calendar app should have an intuitive and easy-to-use interface that allows you to navigate and manage your schedule effortlessly, as Nifty’s Team Calendar view demonstrates below:
  • Cross-Platform Syncing : Look for a calendar app that can sync seamlessly across multiple devices and platforms (think: smartphones, tablets, and computers). This ensures that your schedule remains consistent and accessible wherever you go.
  • Multiple Calendar Support: It’s beneficial to have the ability to create and manage multiple calendars, such as personal, work, or family calendars. Using this feature, you can keep different aspects of your life organized and separate if needed.
  • Event Reminders and Notifications : The app should offer customizable reminders and notifications for your scheduled events. This way, you will be able to stay on top of your commitments and ensure you don’t miss important appointments.
  • Integration with Other Apps : Consider whether the calendar app integrates with other apps and services you commonly use (read: email clients, task management tools, or note-taking applications). 
  • Sharing and Collaboration: If you frequently collaborate with others or need to share your calendar with family, colleagues, or friends, look for a calendar app that supports easy sharing options. 
  • Recurring Events : The ability to set up recurring events, such as weekly meetings or monthly reminders, can be extremely useful for saving time and avoiding repetitive data entry.
  • Choosing different views (day, week, month), as Nifty shows below:
  • Color coding events
  • Adding personalized backgrounds

This can enhance the visual appeal and tailor the app to your preferences.

  • Availability and Scheduling : Some calendar apps offer features that allow you to check the availability of other participants when scheduling meetings or events. This can help you find the best time that works for everyone involved.
  • Offline Access: If you often find yourself in areas with limited or no internet connectivity, having an offline mode or the ability to access your calendar without an internet connection can be crucial.

Choose Nifty, One of the Best Free Calendar Apps for 2023

There are hundreds of online calendar apps you can choose from. And one great calendar app option is Nifty. Here’s why:

  • Nifty offers an intuitive and user-friendly interface. You can navigate the tool easily, thanks to a visually appealing and clutter-free design.
  • The tool supports integration with various popular calendar services such as Google Calendar, Outlook, and Apple Calendar. This means you can sync all your existing calendars seamlessly within Nifty, ensuring you have all your events in one place.
  • The platform allows you to create shared calendars, invite team members or collaborators, and manage events together. You can also assign tasks, set deadlines, and communicate directly within the app.
  • Nifty offers smart scheduling features that help you find the best time slots for meetings or appointments. With features like availability checking and automated time zone conversion, scheduling becomes effortless and efficient, saving you time and reducing conflicts.
  • Nifty provides customizable reminders and notifications to ensure you never miss an important event or deadline. You can even set reminders for specific events or recurring tasks and receive notifications via email, mobile push notifications, or desktop alerts.
  • Nifty offers additional features such as task management, file attachments, time tracking, and reporting, providing a comprehensive solution for your productivity needs. These features enhance the functionality of the app and make it a versatile tool for managing your schedule and tasks.

Trust Nifty’s calendar app to be your ultimate productivity companion. Sign Up for Nifty for free .

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Wait before you go, do you really want to lose 5 productive hours a week, teams waste 5 hours a week on average juggling between tools. nifty is one app for chat, tasks, docs, and more. try it for free and see for yourself. we promise you’ll love it..

Get your events onto your users' calendars.

Collect information from your attendees when they register for your events.

Share multiple events at once with a calendar your users can subscribe to.

Embed a calendar on your website to display and share your events.

Share high volumes of events that can be dynamically updated.

  • Documentation
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15 Best Calendar Apps to Skyrocket Your Productivity in 2023 calendar tips

Updated Oct 3rd, 2023 by   Nicolas Zenker

best task calendar app

It’s a productivity organizer with reminders and due dates, or a memory keeper for the most important events in our lives. That’s why we choose not only digital calendars with care, but also the calendar tools we use in our daily work lives. We want something that makes work enjoyable and functional!

So here we have brought together a list of the best calendars and calendar tools that not only make planning easier but also aid in increasing your productivity. 

Let’s get started with our primary calendars for both personal and professional use! 

Most Popular Personal Calendars

1. google calendar.

best task calendar app

As a task manager and scheduler, Google Calendar strikes the right balance; it’s one of the most well-known and popular calendar apps for categorizing events, out-of-offices, tasks, and appointment slots.

On the desktop, you can view your schedule across multiple days as a list, but on mobile, there are colorful cards for each month, and events like flights from Gmail appear in your calendar as well. Events can also be organized by categorizing them and sorting them into separate calendars.

Google Calendar’s greatest strength is that it is a cloud-based app that syncs across all of your devices. This means that regardless of where you are, you will be able to access your calendar and get notifications about your planned events/meetings as well.

2. Microsoft Outlook Calendar

best task calendar app

Microsoft Calendar is one of the oldest digital calendars on the market and is a free feature of Outlook email.

When it comes to scheduling your daily events, Outlook Calendar has kept things simple. It allows you to create and sync multiple calendars. You can manage and overlay your team calendars to get a clear picture of your upcoming schedule.

Outlook Calendar also allows you to create events and invite guests by email address. You can change the time zones so that an event begins in one time zone and ends in another. You can also add tasks, to-do lists, and notes.

3. Apple Calendar

best task calendar app

This is a popular choice among Mac and iOS users. Apple Calendar is the standard event calendar software on all Apple devices, and it allows you to update your schedule on your iPhone, Mac, iCloud, and iPad. 

It has a simple and clean user interface that allows you to focus on your upcoming events and stay organized with its calendar app.

It incorporates drag-and-drop functionality into several other iOS apps. On a single Apple device, you can create new events, edit titles and descriptions, set locations, make a note, set reminders, and invite meeting attendees.

Now that we’ve covered the three main Calendar Apps used for personal needs, let’s dig into calendar platforms that can be used to boost your marketing productivity. 

Marketing Calendar Tools

4. addevent.

best task calendar app

AddEvent (heyooo) is an effective event calendar management platform that aids in the organization of events with customers all around the world. It provides an intuitive dashboard allowing users to generate events at their leisure and share them in real-time.

It includes features such as event creation, RSVP collection, subscription calendars,  embeddable calendars, and automated add to calendar features.  AddEvent’s platform is built for teams who are looking to increase their event attendance with past customers seeing increases in attendance rates by 5% and an increase of 300% in subscription rates.

5. SmartTask

best task calendar app

SmartTask is a project management and productivity tool that offers time-saving Calendar features on the web and mobile apps, making even the most mundane tasks enjoyable to complete! 

The tool can accommodate any preference for productivity in your life, whether you’re looking for a work-life calendar or a single source of truth to write down thoughts and reminders.

You can plan your tasks, track your deadlines, and plan and hold meetings with your clients and teams. You can even set reminders and notifications for the tasks and meetings when the deadline approaches. Apart from these, the tool also provides excellent real-time communication features, dashboards, analytics, and much more.

best task calendar app

Plaky is a great option for your team if you’re looking for content and editorial calendar features. It’s fully customizable, which means it can conform to the needs of your organization, content team, or one-man content creation business. 

You can use Plaky’s free content calendar template to get started and freely customize it by adding or removing elements if need be. Plus, you can use Plaky’s task management pipelines to manage all of your content from one platform—blog writers, video editors, and social media marketers—all on the same platform!

best task calendar app

Asana is a cloud-based work management tool that provides plenty of features to manage your work and team and one of them is the calendar. 

It lets you schedule all your work, ensuring that you never miss a deadline or a meeting. You can view tasks by the due date on a calendar or sort and filter them in a list layout.

8. monday.com

best task calendar app

Using the cloud-based work management platform monday.com , organizations can streamline their workflows and keep track of all of their tasks, projects, and resources in one location. The tool also offers a calendar view to visualize your project, providing you with the bigger picture without getting bogged down by all the individual tasks. 

Filtering your view is as simple as adding or removing columns from your calendar. You can create a calendar that shows you exactly what you want to see, whether it’s a full monthly calendar with every task or a weekly calendar with only outstanding tasks.

The beauty of Monday.com’s project management lies in its flexibility—you can use it for any type of workflow, whether it’s task management, customer relationship management (CRM), software development, or human resources.

best task calendar app

Formerly known as “Cal Calendar,” Any.do is a calendar app that is available on nearly every device imaginable. It functions as a one-stop shop for managing your goals, tasks, notes, reminders, and schedule.

With its elegant calendar app, Any.do can help you stay on top of things. It provides real-time notifications and location-based reminders on your schedule.

Any.do, like Apple Calendar, allows you to add travel time to location-based events. You can use custom colors for special events or appointments to avoid being drowned out by clutter.

We would be remiss to discuss calendars and productivity without mentioning the ever-popular scheduling tools. So, without further adieu… 

Scheduling Calendar Tools

10. calendar.

best task calendar app

Calendar provides its users with two options: an online calendar app and a scheduling tool. And it easily integrates with other tools that further boost your productivity. 

The app’s interface is straightforward and simple to use. You can create an event or schedule meetings with your guests, and the transition from the calendar app to the scheduling page is seamless.

While the Calendar app provides all of the basic features of a calendar, the scheduling page allows users to create different time slots for different meetings. You can also assign a separate workspace for your team members or other businesses.

11. Fantastical

best task calendar app

Fantastical is the next app on our list of the best calendar apps which is best known for its stunning design and user interface. Everything in the app is organized logically, and there are plenty of customization options to make your calendars unique. 

Fantastical also offers three themes to choose from: the standard Fantastical theme, a light theme, and a dark theme, all of which provide a consistent view of your calendar across desktop and mobile.

This app syncs all of your custom templates, notifications, weather settings, and more to provide a comprehensive view of all of your calendar items. Fantastical will automatically generate a conference call and add all details to your event with a single click or tap.

12. SavvyCal

best task calendar app

Most scheduling tools put a burden on the recipient. SavvyCal makes it easy for both parties to find the best time to meet in an instant. You’ll love it for its advanced features to keep you in control of your calendar. They’ll love it for the personalized scheduling experience.

best task calendar app

Vyte is an online scheduling platform that helps professionals and companies streamline their workflow by automatically scheduling 1-on-1 appointments and group meetings. 

It allows you to share your availabilities by connecting your online calendar and setting your weekly availabilities.

It offers a smooth booking experience for your clients through a personalized booking page, sort your meetings by appointment types, qualify your prospects through a booking form, and schedule and manage your teams’ appointments.

14. eEvent App by Jifflenow

best task calendar app

Jifflenow’s eEvent app helps make managing B2B meeting scheduling at conferences and events easier for marketing and sales teams and meeting and event managers. 

It saves countless hours by eliminating the need for spreadsheets and back-and-forth communication by aligning meeting topic(s) and room availability along with the availability of your internal experts, sales reps, and executive team members. 

eEvent eliminates double bookings, and time zone confusion and provides notifications for internal and external attendees.

15. Pensight

best task calendar app

Pensight is a link-in-bio store for creators that allows you not only to host your links but to also sell and schedule appointments, 1:1 and group coaching services, courses, and digital products. 

It gives you all the tools, from calendar management and integrations to payments, client communications , video calling, and recording. You can set your recurring availability, connect your Google or Outlook calendars to avoid clashes and allow clients easily purchase and schedule appointments with you directly from your socials.

Plan your schedule & meetings smartly! 

Even though most online calendar apps serve the same purpose of increasing productivity, they differ in features, design, and use cases. Whether you use a calendar app for personal or business purposes, it should help make your life easier, not harder. Explore the various calendar apps and then select the one that is best suited to your needs.

If you’re already a part of a dynamic and efficient ecosystem like that of Google or Microsoft, using their other products alongside their calendar app to help support your business would be an added benefit.

If you are using calendar tools to enhance your current setup, using tools like AddEvent, SmartTask, or Asana, can keep things simple while ensuring peak efficiency.

About the Author

Pratik Shinde

best task calendar app

Pratik Shinde is a Content Marketer and SEO enthusiast. He helps fast-paced B2B SaaS startups and businesses acquire customers through organic marketing efforts. He likes reading philosophy, writing non-fiction, thoughtful walking, and traveling.

Let's create events together 😍

The 8 best to do list apps in 2023

A hero image with the logos of the best to-do list apps

There are too many to-do list apps. Trying them all would be a massive task, and I know because I did. 

Why are there so many apps for something easily done on sticky notes? Because managing tasks is an intensely personal thing. People will reject anything that doesn't feel right. That's a good instinct, but it makes it hard to find the right app. 

And now I'm offering you what I feel is the cream of the crop. Whatever you're looking for, one of these task management apps is going to be right for you. Click on any app to learn more about why I chose it, or keep reading for more context on to-do list apps.

The best to-do list apps

Todoist for balancing power and simplicity

TickTick for embedded calendars and timers

Microsoft To Do for Microsoft power users (and Wunderlist refugees)

Things for elegant design

OmniFocus for specific organizational systems

Habitica for making doing things fun

Google Tasks for Google power users

Any.do for people who forget to use to-do apps

Other options , including project management software, note-taking apps, and other tools that can do the job

What makes the best to-do list app?

How we evaluate and test apps.

All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

I've written about technology in general, and productivity specifically, since 2009. In that time, I've personally tried basically every to-do list app that has come out, and I'm usually depending on at least one of them to function.

Of course, when it comes to managing a to-do list online, everyone has different criteria. I kept this in mind as I tested, and I noticed a few features that made certain apps stand out.

What is a to-do list app for?

To-do lists help you organize your work and keep track of tasks. A good digital to-do list makes it easier to get work done—and makes it harder to miss deadlines.

What makes a good to-do list app?

The best to-do list apps:

Make it fast to add and organize tasks . Ideally, a task is added and categorized in a couple taps or keystrokes.

Offer multiple ways to organize your tasks . Tags, lists, projects, and due dates are all helpful, and the best to-do apps offer at least a few categories like this.

Remind you about self-imposed deadlines . Notifications, widgets, emails—if you're using an online to-do list, it should help you track what needs to happen when.

Offer clean user interfaces . The best to-do app fits into your workflow so you can get back to what you're supposed to be doing.

Sync between every platform you use. Which platforms will depend on what you personally use, but I didn't consider anything that doesn't sync between desktop and mobile.

I tried to find the task list apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you. Let's dive in.

The best to-do list apps at a glance

Best to-do list app for balancing power and simplicity.

Todoist (Web, Windows, macOS, Android, iPhone, iPad)

Todoist, our pick for the best to-do list app for balancing power and simplicity

Todoist isn't the most powerful to-do list website out there. It's also not the simplest. That's kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. That's a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now.

Adding tasks was quick on every platform in my tests, thanks in part to natural language processing (type "buy milk Monday" and the task "buy milk" will be added with the next Monday set as your due date). You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features.

Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. Overall, this is a great first to-do list app to try out, especially if you don't know where to start.

Todoist also integrates with Zapier , which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.

Add new Google Calendar events to Todoist as tasks

Google Calendar logo

Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]

Gmail logo

Add new Trello cards to Todoist as tasks

Trello logo

Todoist price : Free version available; paid version from $4/month.

Check out more ideas for automating Todoist with Zapier .

Best to-do list app with embedded calendars and timers

TickTick (Web, Android, Windows, macOS, iPhone and iPad)

TickTick, our pick for the best to-do list app with embedded calendars and timers

TickTick is a fast-growing task list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There's also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you're doing. Tasks can be organized using lists, tags, and due dates, and there's also the ability to add subtasks to any task. 

TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. TickTick also offers a few features that are above and beyond what other task tracking apps offer.

First, there's a built-in Pomodoro timer , allowing you to start a 25-minute work session for any of your tasks (complete with numerous white noise options, if you want). Second, there's integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking . There's also a built-in habit-tracking tool , allowing you to review how many days you did or didn't stick to your exercise and diet commitments. And an Eisenhower Matrix view allows you to prioritize your tasks based on what's urgent and what's important. It's a great collection of features, unlike anything else on the market.

With TickTick's Zapier integration , you can connect TickTick to the other tools in your tech stack to automatically create tasks whenever you get new leads, deals, or emails.

Create TickTick tasks for newly-labeled Gmail emails [Business Gmail Accounts Only]

TickTick logo

Generate TickTick tasks from new Facebook Leads

Facebook Lead Ads logo

Generate TickTick tasks from new HubSpot deals

HubSpot logo

TickTick price : Free version available; paid version from $2.40/month.

Check out other ways you can automate TickTick with Zapier .

Best to-do list app for Microsoft power users (and Wunderlist refugees)

Microso ft To Do (Web, Android, Windows, iPhone and iPad)

Microsoft To Do, our pick for the best to-do list app for Microsoft power users (and Wunderlist refugees)

In 2015, Microsoft bought Wunderlist and put that team to work on a new to-do list app. Microsoft To Do is the result of that, and you can find Wunderlist's DNA throughout the project. The main interface is clean and friendly, adding tasks is quick, but there's a lot of flexibility below the surface.

But the real standout feature here is the deep integration with Microsoft's ecosystem. Any email flagged in Outlook, for example, shows up as a task. Outlook users can also sync their tasks from that app over to Microsoft To Do, meaning there's finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu. For example, you can type "add rice to my shopping list," and rice will be added to a list called "shopping." If you're a Windows user and an Outlook user, this is the app for you.

This is also the prettiest to-do list app on the market, in my opinion. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you're looking at. You're going to be looking at your task list all day—it might as well look good. 

Microsoft To Do integrates with Zapier , which means you can make sure Microsoft To Do is talking to all the other apps you use, not just the Microsoft ones. Here are some examples to get started.

Create Workboard action items from new tasks in Microsoft To-Do

Microsoft To Do logo

Send direct Slack messages with new Microsoft To-Do lists

Slack logo

Create Microsoft To-Do tasks from new Salesforce leads

Salesforce logo

Microsoft To Do price : Free

Learn how you can make Microsoft To Do a productivity powerhouse with Zapier.

The best to-do list app with elegant design

Things (macOS, iPhone, iPad)

Things, our pick for the best to-do list app with elegant design

To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

That's about the highest praise I can give a to-do list app. This is an app with no shortage of features, and yet it always feels simple to use. Adding tasks is quick and so is organizing them, but there's seemingly no end of variation in ways to organize them. Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; and tasks can contain subtasks if you want. It sounds confusing, but it isn't, which really speaks to how well Things is designed.

Other task tracking apps offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you're doing. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.

The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. If you're an Apple user, you owe it to yourself to try out Things.

You can automatically add to-dos to Things from your other apps with Things' integrations on Zapier . Here's some inspiration.

Add saved Slack messages to Things as to-dos

Things logo

Add new Trello cards to Things as to-dos

Create things to-dos from starred emails in gmail [business gmail accounts only].

Things price : $49.99 for macOS (15-day free trial), $19.99 for iPad, $9.99 for iPhone.

Discover popular ways to automate Things with Zapier .

Best to-do list app for users with a very specific organizational system

OmniFocus (Web, macOS, iPhone, iPad)

OmniFocus, our pick for the best to-do list app for users with a very specific organizational system

OmniFocus is nothing if not flexible. This Apple-exclusive task management app is built around the Getting Things Done (GTD) philosophy trademarked by David Allen, but an array of features means it can be used for just about any organizational system you can imagine. There are three different kinds of projects you can set up, for example, depending on whether you need to do tasks in a specific order or not. There are six main views by default, allowing you to organize your tasks by things like due date, projects, and tags. You can even add more views, assuming you have the Pro version.

You get the idea. OmniFocus is a power user's dream, with more features than anyone can hope to incorporate into a workflow, which is kind of the point: if there's a feature you want, OmniFocus has it, so you can organize your tasks basically any way you can imagine.

Syncing is offered only between Apple devices. There's a web version that's intended for occasional usage away from your Apple machines, but non-Apple users should probably look elsewhere.

You can connect OmniFocus to your other favorite apps with OmniFocus's Zapier integration . Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.

Create OmniFocus tasks from new saved Slack messages

OmniFocus logo

Create OmniFocus tasks for new starred emails on Gmail

Create omnifocus tasks from new or moved trello cards.

OmniFocus price : From $99.99/year for the recurring plan, which includes all apps and the web version. Also available as a one-time purchase from $49.99 (14-day free trial).

Best to-do list app for making doing things fun

Habitica (Web, Android, iPhone and iPad)

Habitica, our pick for the best to-do list app for making doing things fun

Games are fantastic at motivating mundane activity—how else can you explain all that time you've spent on mindless fetch quests? Habitica , formerly known as HabitRPG, tries to use principles from game design to motivate you to get things done, and it's remarkably effective. You can add tasks, daily activities, and habits to a list. You also have a character, who levels up when you get things done and takes damage when you put things off. You can also earn in-game currency for buying offline rewards, such as a snack, or in-game items like weapons or even silly hats.

This is even better when you join a few friends and start a party. You can all fight bosses together, but be careful: fail to finish some tasks on time and your friends will take damage. If that doesn't motivate you, nothing will.

What's the downside? Habitica isn't a great to-do list for managing long-term projects, so you might need something else for that. But if motivation is your problem, Habitica is well worth a spin.

Habitica price : Free version available; paid version from $5/month.

Best to-do list app for Google power users

Google Tasks (Web, Android, iPhone and iPad)

Google Tasks, our pick for the best to-do list app for Google power users

If you live in Gmail and Google Calendar, Google Tasks is an obvious free to-do list app to try out. That's because it lives right in the sidebar of those two apps, and offers more than a few integrations. Plus, there's a dedicated mobile app.

The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there's not a lot of organizational offerings. There are due dates, lists, descriptions, subtasks, and the ability to "Star" tasks. There's not much beyond that, which is ok. On the desktop, the integration with Gmail is a key selling point. You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want.

The best to-do app is one that's always handy. If you're the kind of person who always has Gmail open on your computer, it's hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go.

You can automatically move information between Google Tasks and your other apps with Google Tasks' integration on Zapier . Here are a few examples of workflows you can automate, so you can stop manually moving your tasks.

Create Trello cards from new Google Tasks tasks

Google Tasks logo

Add new Google Tasks to Todoist as tasks

Add google tasks tasks for new google calendar events.

Google Tasks price : Free

Take a look at how you can power up all of your Google apps using automation .

Best to-do list app for people who forget to use to-do apps

Any.do (Web, Android, iPhone and iPad)

Any.do, our pick for the best to-do list app for people who forget to use to-do apps

Any.do offers a really slick mobile app that makes it quick to add tasks, organize them into lists, and add due dates. But where it really shines is with its daily "Plan my Day" feature, which forces you to schedule when you'll accomplish your various tasks, so that you remember to actually do things. Any.do also integrates nicely with Google and Outlook calendars, allowing you to see your appointments and your tasks in one place. This is exactly what you need if you're the kind of person who adds things to a list and forgets about them.

The desktop version isn't quite as slick as the mobile version—it feels cluttered and is more than a little confusing. Still, Any.do's mobile version alone makes a compelling reason to give it a shot, especially if that's where you do most of your task management.

Any.do integrates with Zapier , so you can automatically add tasks to Any.do whenever there's a new calendar event, note, or task in your other apps.

Add Evernote reminders to Any.do as tasks

Evernote logo

Create tasks in Any.do for new saved messages in Slack

Add new incomplete todoist tasks to any.do.

Discover more ways to automate Any.do with Zapier .

Any.do price: Free version available; paid version from $2.99/month.

Other to-do list options

We focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you're looking for:

Project management apps like Trello and Asana can be used for task tracking, especially if you already use them to manage your other work.

Note-taking apps like Evernote, OneNote, and Google Keep also have to-do list features, if you want to combine your to-do lists and notes.

You can use Notion as a to-do list if that's where you spend most of your time, and the various Notion alternatives work just as well.

Time-blocking apps are another solid option. These combine a task list with your calendar , encouraging you to decide when you'll do what.

Google Sheets can be your to-do list . Zapier's CEO even uses Gmail as his to-do list .

Sticky note apps can also do the trick. So can a piece of paper. Don't overthink things!

What's the best to-do list app?

The best to-do list app is one that you actually use. Personal productivity is just that—personal. Some folks will like the simplicity of an app like Todoist, while others will be motivated by a complex gamification system like Habitica has. Try each of the apps on this list for a couple days to see how they work for you.

Finding the right task management system is hard because it's so personal. To that end, let me know if there's anything you think I missed.

Related reading:

5 ways to automate your to-do list

7 creative ways to visualize your to-do list

Some tasks belong on your calendar, not your to-do list

This post was originally published in April 2018 by Andrew Kunesh. The most recent update was in November 2022.

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Justin Pot is a writer and journalist based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order. Learn more: justinpot.com

  • Task management & to-do lists
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24 Best Calendar Apps To Supercharge Your Productivity in 2023

Reggie Baker

24 min read

Best Calendar Apps

Agile project management expert, Fred Wilson, recommends the Best Calendar Apps to boost your productivity in 2023 in this article.

Getting things done in a timely manner depends on the way you plan your day. If you feel like missing out on different scheduled tasks, perhaps calendar and task management apps can render help.

On the same note, some people keep a notebook for their checklist items, while others just rely on their memory ( which is not recommended at all ).

The use of calendar task management applications is the main reason that keeps your day organized and supercharges your level of productivity. As the age-old expression goes: ‘ Time is money ’, you must leverage various technology-based solutions to make the most out of your time and stop the delays in your work schedule.

Calendar apps can help to schedule events, tasks , meetings , and customer calls in advance to gain control over your work. Many people have switched to calendar tools but still, some users don’t use calendar apps on a daily basis. They find calendar applications hard to use. Besides, the cost and a lack of functionality factor can also be intimidating derivatives on the users’ end.

There are a lot of calendar apps available in the digital space – Which one to choose to fulfill your needs? That is an important question. This article will help you to decide which calendar application best fits your needs as a manager, entrepreneur, business person, and freelancer.

Different Criteria to Choose the Best Calendar And To-do List App

Usually, these are the factors we look for when choosing the best calendar application:

1. Calendar and Task Management Apps Usability

This factor is very important to choose the best calendar app available, and it is considered as the main yardstick on which we rated different applications.

People, who usually experience a busy work schedule, need to choose an application that is easy to use. You don’t need to read long manuals on how to use the calendar applications. The application usage process should be self-explanatory – so much so that even an amateur could use it.

In that context, get software that provides basic templates on how to use the app for different industries and different professionals.

2. Feature Sets of Calendar Task Management Apps

This one is obvious. Choose the calendar app that provides the greatest number of feature sets and functionality. However, you need to check if the given features in the calendar application are of use to you.

There are a lot of calendar apps available in the market right now. So, you need to choose wisely which features matter to you and help in organizing your work schedule in the desired manner. The main feature that is necessary for the best calendar app is the ability to share and give other people access to your schedule.

3. Value for Money

You should choose a calendar application that doesn’t burden your pocket. This way, you can use it for a longer time period. It serves no benefit if you start using one calendar application with the greatest number of features, and end up leaving it because it didn’t have the value factor going on.

It is your job to choose the best calendar application for your personal use and for your team. Let’s dive in and see the best paid and free calendar app review.

List Of Best Productivity Calendar Apps:

Here are the 24 best productivity calendar apps to supercharge your daily productivity.


nTask is one of the best calendar app that streamlines tasks, activities, projects , issues , and risks on a beautifully integrated in-app calendar. It provides end-to-end tasks and workflow management, hence enabling you to become productive like never before.

There is a huge number of calendar features and functionality available in nTask, with compatibility on different devices such as iOS and Android apps.

nTask gives you the control you need to manage your meetings , events, and tasks on your calendar. As you schedule a meeting using the nTask calendar app, the organizer can control which attendees to invite and who can make additions to the meeting items.

These meeting items are but are not limited to meeting agendas, follow-up actions, discussion points, meeting attendees, etc.

The user experience of the nTask application will help you to start the calendar and scheduling process with ease. The user interface of the nTask helps you to get the calendar app understanding in just a few minutes.

It provides many other tools that help in managing tasks, projects, meetings, time tracking , issue management, Kanban boards , and risk management which is an additional benefit given to supercharge your workflow management with the help of a calendar.

Download: Web | Android | iOS

Key Features

Here is the list of nTask calendar app features:

  • Create a meeting agenda
  • Set start and end times for meeting duration
  • Real-time task update
  • Sync Google Calendar, Outlook Calendar, and Apple Calendar
  • Link to task or project
  • Recurring meeting
  • Discussion points
  • Set follow-up actions
  • Set the date with just a click
  • Invite members and meeting attendees
  • Share minutes of meetings and other materials with anyone
  • Zoom Meeting Integration to join audio/video conferencing in just a click
  • Send calendar and meeting invites to unlimited team members for FREE
  • Audio and video call features (coming soon)
  • Team Collaboration on your tasks and schedule
  • nTask offers a Forever FREE plan for creating unlimited tasks, meetings, and calendar invites.
  • Premium plan at $3/user per month for advanced project planning and execution.

*100% free to get started. No credit card required.

2. Google Calendar

Google calendar

The best thing about Google Calendar is that you can create multiple calendars in one app with your Gmail or Google account. Google Calendar integrates with every other application available in the cloud ( SaaS ) and the desktop market.

It is the official (default) calendar for Android phones and other Android devices.  Many people think that there is nothing special about the Google Calendar app is it is for FREE on Android devices. The app gives ease of use like no other apps available. It is ranked number 2 on our list because it is super easy to use and gives hundreds of integrations.

Download: Web | Android | iOS | Chrome Extension

  • Different color pallets
  • G Suite and hundred other integrations
  • Linked with emails
  • iOS and Android apps
  • Easy calendar invite
  • Events from Gmail accounts are added automatically.
  • Smart title and text suggestions
  • Google Calendar can be used for FREE with a Google account.

3. Outlook Calendar

Outlook Calendar

Microsoft Outlook Calendar is the scheduling functionality available for Outlook users that can integrate your contacts, emails, and other Outlook event features. With Outlook Calendar, you can create events, appointments, group schedules, and organize your meetings.

It works as a personal task manager with a simple-to-use UI. You can send the calendar to anyone in your team who can view and manage their schedules or subscribe to one another’s calendars to get real-time updates.

Outlook Calendar can be used on iOS and Android devices. The Mac version of Outlook is not so handy (because it is Windows Friendly app), but Microsoft is working to make it better. This calendar tool can make you productive if you are a Windows lover and work more on desktop apps.

The Free version of Outlook can fulfill your basic needs like drag and drop options to create a meeting or a task, and send a meeting request. You can subscribe to the Pro version of Microsoft Office to get more functionalities.

Download: Web | Android | iOS | Windows | Mac

  • Create events, and appointments
  • Organize meetings
  • Group schedules
  • Overlay view
  • Calendar view with Emails
  • Send calendar invites
  • Ability to subscribe to Internet Calendar
  • Manage other’s calendar
  • Paid plan starting from $5.99 per month with Office 365 for desktop apps

Want a DIY printable calendar? Check out hundreds of templates on Canva:

Canva Calendar Templates

4. HubSpot Meetings

HubSpot Meeting

HubSpot’s meeting scheduling tool provides users with a personalized booking link they can share via email to invite people to view their availability and book time. When someone schedules a meeting, it will automatically be added to your Google or Outlook calendar and pushed to the free HubSpot CRM.

Every time someone books a meeting with you or your team, their contact information will be added to the CRM where you can track and manage the relationship. Aside from this, you can also use HubSpot’s free email marketing tool to further nurture that relationship.

HubSpot Meetings is also part of the HubSpot All-In-One WordPress plugin. By adding this plugin to your WordPress site, you’ll gain access to HubSpot’s free CRM , marketing, sales, and customer service tools, as well as HubSpot Academy – a free online educational resource.

Key features :

  • Personalized booking link and customizable booking page (headshot, logo, color palette)
  • Integration with both Google or Office 365
  • Group meetings link to allow prospects to schedule time with more than one person in your organization
  • Custom form questions to provide you with valuable context about your contact before the meeting
  • Available as part of HubSpot’s free All-In-One WordPress plugin
  • Ability to embed your calendar on your website
  • Free Plan – Includes one personalized meeting link, unlimited meetings, integration with HubSpot’s free CRM
  • Starter Plan ($50/month) – Includes all the other paid features of HubSpot Sales, as well as 1,000 personal & team meeting links.

5. Apple Calendar

Apple Calendar

This one is a favorite for Apple product users on Mac or iOS. Apple Calendar is the default event calendar software on all Apple devices and helps you to update your schedule on iPhone, Mac, iCloud and iPad. It has a clean and simple user interface to let you focus on your upcoming events and get organized with its calendar app.

It adds integration on several other iOS apps with drag and drops functionality. You can create new events, edit titles and descriptions, set locations, create a note, set reminders, and invite meeting members all on one apple device.

Download: Web | Mac | iOS  

  • Manage multiple accounts in one calendar
  • Change color code
  • Invite people and get invited on other’s calendar
  • Integrate event map by adding the location
  • Include travel time to the event location
  • Invite team and family members
  • Integrate with Google
  • Free on Mac and iOS devices.

Anydo Calendar

Any.do (Previously called ‘Cal Calendar’ ) is a calendar app that is available on nearly all the devices you can think of. It is available on Android, iPhone, iPad, Mac, Web, Siri, Amazon, Windows Desktop, Slack, Chrome and Firefox extensions, and wearable gears.

It works as an all-in-one application to manage your goals, tasks, notes, reminders, and schedule. Any.do can help stay on top of the loop with its elegant calendar app. It gives location-based reminders and real-time notifications on your schedule.

Just like Apple Calendar, you can add the travel time to location-based events with Any.do. You can set custom colors for your special events or appointments to not get drowned in clutter.

Download: Web | Android | iOS | iPad | Mac | Windows

  • Daily planner
  • Checklist items
  • Color the tasks
  • Location-based reminders
  • Attachments
  • Recurring tasks
  • Share, delegate and chat with the team on a calendar
  • Customized theme
  • Paid plans: Starting at $5.99 per month (billed annually)

7. Fantastical

Fantastical 2

Fantastical is a cool calendar app by Flexibits . If you are looking for the best paid calendar app for iOS and Mac then this app will fulfill all your needs. It is nice to have a calendar app for Apple products, but you can also download it for the desktop as well.

It is an easy-to-use calendar app with a colorful view that gives you more control. You can quickly add events to your calendar from the menu bar with the event details which enables you to see the agenda items for your set event. In the event details, you can add links, invitees, notes, and locations. You can integrate it with other Apple apps such as Safari and Maps.

Fantastical app can fetch the location directly from your event details and adds to your event. You can localize your Fantastical app into six available languages.

Download: iOS | Mac | Apple Watch | Desktop

Key Features:

  • File attachments
  • Ability to set light and dark app mode
  • Check contact availability
  • Propose multiple event times
  • Templates: You can add most frequently used events and tasks
  • Plan and schedule tasks
  • See weather conditions for your set event dates
  • Integrates with other popular calendar services
  • Get time zone support
  • Billed monthly: $4.99/month
  • Billed yearly: $3.33/month

8. Thunderbird Lightning

Thunderbird Lightning

Thunderbird is one of the best free Linux calendar apps. This tool is also used for emails and gives calendar functionality. You can get the Thunderbird from the add-on and also directly use it from the app. It gives you a tab for tasks, email, and calendar. You can easily use it for team communication, management, and appointment scheduling.

The Thunderbird Lightning gives you a calendar tab where you can view the complete summary of all the events in your schedule. It also shows the events planned for the future. You can easily search for your events with the time filters and built-in categories for client calls, birthdays, special events, etc. It is the best choice for Linux users and can be downloaded for Windows.

Download: Web | Windows

  • Manage multiple calendars
  • Create a to-do list
  • Subscribe to public events
  • Invite friends to the event
  • Synchronize with your emails
  • Available for FREE.


If you are looking for a calendar app that can work on multiple applications, then 24me will be your option. It works as a mobile assistant which delivers a unified interface for appointment booking, meetings, notes, and your tasks.

You can easily synchronize your Outlook, Yahoo!, iCloud, and Google Calendar to have one view for all your other apps. You can also integrate other social media platforms such as Facebook and Twitter. Also, you can integrate your banking apps with 24me. 24me can make your hectic routine calmer and smoother.

  • Multiple calendar view
  • Sync with all devices
  • Set personal reminders
  • Create to-do items
  • Create notes
  • Smart alerts for notifications
  • Ability to set conference calls
  • Paid plan starting at $4.99

10. My Study Life

My Study Life

My Study Life is the best calendar app for teachers and students. Scheduling the course work is really important for both students and teachers to finish work on time. The educational sector’s needs are a bit different than the corporate sector, so using a dedicated calendar app for students and teachers helps people in this field.

The students in universities usually follow a semester system based on a yearly quarter. With such apps, they can easily schedule their studies and course work making them more productive. My Study Life has made it easier for educationists and students to get more done with calendar apps. It is available on Android, iOS, and the web. You can set the lesson plans, log assignments, keep track of exams, and create a task to do with ease.

  • Manage schedules and timetables
  • Create tasks
  • Track your tasks
  • Set reminders
  • Manage classes
  • Store exams

11. Time Tree

Timetree app

TimeTree is one of the best calendar apps used for team collaboration. When you create a new calendar on TimeTree the application will ask you the purpose of the calendar such as; for work, relationship, group, friends, and family, or personal calendar. It gives the capability to add comments and start a discussion on the calendar plan. You can easily share your calendar schedule with others as well.

With the help of TimeTree you can create multiple calendars to display your events on the overlay and gives a complete view of your schedule. Moreover, you can choose different colors with the help of color codes and import others’ calendars as well.

  • Multiple calendars with sharing capability
  • Set details of the plan with comments and images
  • Set a plan to be used later with the ‘Keep’ tab
  • Activity feed
  • Free signup


Looking for a calendar app for your family? Then Cozi will fulfill your needs to book your family schedules. Family schedules are difficult to manage and have many conflicting appointments. It is designed for families that are quite busy and find it hard to get time for them. You can consolidate different calendars in one view, create checklists, and shopping lists, and set the schedules.

Cozi lets you create the main calendar and you can share it with anyone you want your friends and family. Each participant in the calendar schedule is given a different color so it is easy to identify the responsibilities. Moreover, you can collaborate with your family as well with Cozi in-built messenger.

Key Feature:

  • Plan activities and events in one place
  • Create and share to-do list, and grocery list
  • Use it from mobile devices
  • Recipe and meal planner
  • Family journal
  • Paid plan: Starting from $29.99/year

Woven - Best calendar apps

Woven is number 13 in our best calendar apps list. The Woven app helps you to manage your time efficiently by bringing all your personal, work, and family calendars into one place.  Woven gives you the power to control your calendar with smart features such as scheduling links, templates, tags, analytics, insights, group polls, and calendar sharing.

You can easily sync your Woven calendar with multiple accounts like Gmail and Outlook. This gives liveliness to your calendar scheduling activity and helps you focus on your deliverables . Woven is working on improving its app background with more widgets and also gives a dark mode view with smart fields.

The group poll feature gives an edge to the Woven app, which is not offered by other calendar applications, where you can ask others for the best time for a meeting and share the availability with your colleagues.

Download: Web | Android | iOS | Mac | Windows

  • Smart time finding
  • Built-in group polls
  • Time analytics
  • iOS device integration
  • Smart templates
  • Availability sharing
  • Scheduling link
  • Free to use

14. BusyCal 3

BusyCal 3 - Best calendar apps

BusyCal 3 is a third-party iOS and macOS calendar app for Apple lovers. It was founded in 2007 by Dave Riggle and John Chaffee. It is a flexible calendar application that helps you save your daily time scheduling your work and events. It gives multiple calendar views in terms of List views, Days, Weeks, Months, and Years. You can set your calendar and gives it a view that fits your needs by setting custom colors, font style, and time format.

It gives you the ability to manage your to-dos in BusyCal 3 and assign a date or time to them. You can easily view and edit the calendar details in the information panel. Moreover, you can use smart filters to organize and look for your desired task or schedule, and save the searches.

Download: iOS | Mac  

  • Sync and share calendar
  • Customizable view
  • Block travel time
  • Integrated to-do’s
  • Natural language input
  • Smart filters
  • Information panel
  • $4.99 for iOS app
  • $49.99 for MacOS (30-Days Free Trial Available)

15. Calendar.online

calendar online

Calendar.online is an easy-to-use web-based online calendar from Germany. Instead of a login, the calendar is accessed via access links. For each calendar, several access links with different permissions can be created. For example, with reading authorization for the family sub-calendar and writing authorization for the work sub-calendar.

This makes Calendar.online particularly suitable for teams and groups. Team members only need the appropriate access link to the calendar and don’t have to set up their own accounts.

Calendar.online offers a live demo that can be accessed with one click to test all available features.

Download: Web | WordPress Plugin

  • Different views: day, week, month, year, list, planner
  • Easy access via access links (optionally password protected)
  • Several access links with different authorizations (reading/writing /adding) can be created per calendar
  • Sub-calendars in different colors
  • Compatible with all end devices (Android, iPhone, iPad, PC, Mac)
  • Import and export features
  • Email reminders
  • Email notifications about schedule changes
  • Print feature
  • Website integration
  • Paid plan starting at $5.90

16. Timepage

Timepage calendar app

Timepage is a visually appealing app designed by the makers of the Moleskine notebook.

The app has similar minimalistic visual elements that you may be familiar with from the Moleskine notebook .

The interface is clutter-free and elegant, with a red, white, and black color scheme.

Timepage works with the iPad, iPhone, and Apple Watch.

It is one of the top calendar apps with features you may not find anywhere else. It includes time tracking with a smart “heat map” solution that lets you know you’re really busy during the week.

Download: iOS

  • Split-screen option
  • Desktop mode with a daily schedule and live clock
  • Expand the month view full screen to set up six weeks at once
  • Add events directly from the month view
  • Double view options
  • $1.99 one-month trial
  • $11.99/year

17. Business Calendar 2

Business Calendar 2

Just as the name suggests, Business Calendar 2 comes as a user-friendly application meant for business and casual folks alike. Well, by “casual”, I meant home users. No offense to casual people out there.

Anyhow, Business Calendar 2 combines a smart user interface, tons of widgets, and the ability to manage multiple calendars. If you are into multitasking and team management, this tool is the right fit for your company.

Right off the bat, this app offers multiple templates and pre-installed themes. Take your pick according to your requirements. The multi-calendar system comes with a nice layout so that you do not have to scroll over to each individual calendar.

The free version pretty much covers it all. However, if you would like the ad-free experience, then go for the paid version.

Download: Android | Huawei App | Amazon

  • Multiple widgets & multiple calendar facilities.
  • Schedule appointments easily with just a few taps.
  • Set up automated alerts, employee, and real-time schedule updates.
  • Room booking management.
  • Multi-location support to facilitate 24/7 remote access.
  • Business Calendar 2 is free for all.
  • Contains in-app purchases.

18. WeekCal


Don’t be fooled by the name — WeekCal is much more than a weekly calendar app. With the newly launched macOS app, users can now enjoy WeekCal on almost any Apple device; including watches, laptops, tablets, and desktops. To get WeekCal’s macOS app, make sure your macOS version is updated to Big Sur 11.0 or higher. 

WeekCal is also one of the best productivity calendar tools for working from home, as this calendar app syncs seamlessly with any calendar service such as iCloud, Exchange, Outlook, Yahoo, and Google calendar. The mobile app is great for power users working remotely, and managing busy meeting schedules and personal appointments. Plus, the app is streamlined with a new “Join Meeting” button, which enables users to participate in video conferences with a single tap, directly from the app! When it comes to WeekCal’s interface, there is definitely more than meets the eye. Lauded as the “world’s most powerful calendar app,” WeekCal’s simple design packs in a ton of advanced features that prioritize optimal efficiency with customization and automation tools. 

WeekCal gives users more control with custom week numbers, recurring event templates, and many other automation features that create a focused calendar that is especially personal and specific to you. Try WeekCal today and discover how to customize your schedule, optimize the default new event layout, change the app icon, and apply various colors to topics. Plus, automated color coding can even be applied to specific days, people, and events.  

Download: Mac | iOS

  • “Join Meeting” button, WeekCal recognizes a video meeting link and automatically creates a button so users can join a video conference directly from the app.
  • Ability to automate and highly customize calendar events. For example, “all meetings with Fred are going to be color-coded blue.” 
  • iOS 14 and Mac widget support, Apple Watch support, plus seamless sync with all calendar services supported by iOS (iCloud, iCal, Google, Exchange, Outlook, CalDAV, Birthdays, Subscriptions). This is a fan favorite as users can combine work, personal, school calendars, and more into one calendar, accessible on Apple Watch devices, iPhone, iPad, and Mac. 
  • Share appointments and events by email, iMessage, or WhatsApp. 
  • Overall convenient and intuitive UX design 
  • Integrated reminders into your daily schedule.
  • Free download
  • Upgraded plan at $19.99 per year

19. aCalendar


Another incredible calendar app that you can use this year is aCalendar . The application has an incredibly appealing design language, great functionality that is quite intuitive, and easy navigation all across the interface that helps new users become pros in no time.

There are some other extra features that the application offers, that is the different color schemes that can help you differentiate between the events that are going to take place throughout your calendar.

Some other features include different widgets, different demonstrations, moon phases, etc.

The application is viciously reliable and has an easy-to-use interface that has a further three display options to ensure that you get a clear understanding of everything that is going to happen in your schedule, based on the options you have defined for each event.

Let’s take a look at the product features that aCalendar has to offer to its clientele.

Download: Android

  • Using the application you can schedule all of your tasks and processes using different color options available for you. For example, blue ones can be mild tasks while red ones can be the most critical ones.
  • The application has configurable widgets to ensure that you get to do exactly what you want in the interface.
  • The application allows you to smoothly scroll and zoom around its efficient calendar view.
  • You can also sync all of your calendar data to the cloud and view it from anywhere around the world.
  • You can also sync the application with photos from any third-party services.
  • The application also allows you to change the size of the text displayed in the interface.
  • It also has a QR reader.
  • The application is available for free if you want to check it out and don’t want to use any paid features.
  • Paid subscriptions to aCalendar start at $4.99.

20. DigiCal Calendar


Another application on the list is DigiCal Calendar . The application is a fantastic calendar tool focusing intensely on design and a great user UI experience.

The tool lacks functionality here, but it is in no way a slouch when it comes to turning heads with its unique features.

The software allows its users to sync all of their calendars into a single interface and helps them to view that information in different views according to their needs and requirements.

All of the basic functionality of a calendar is present in the application, along with support for Outlook, Google Calendar, and many other interesting features.

One of the best things about the application is that you can easily match keywords to the image in question or set up a sweet dark theme according to your liking.

Furthermore, the application even shows you the weather for the next three days so that you can change your calendar accordingly.

All in all, a fantastic application for all users who love using calendar applications daily.

  • Impressive UI
  • Google Calendar support
  • Outlook support
  • Easy and intuitive
  • Three-day weather information
  • Calendar widgets
  • Google Now integration
  • Color-coded events
  • Free version available
  • Multi-lingual interface
  • Good customer support
  • There is a free version of the application if you want to use it as a daily driver without paying a single dime, and if you want more premium features, you can call the company for a subscription

21. Zoho Calendar

Zoho Calendar

Zoho Calendar is part of a bigger system offering comprehensive solutions for all-in-one workplace management. The tool is among the best calendar and task management apps with easy scheduling and team collaboration options. 

Zoho Calendar is one of the best free calendar apps in the market, offering advanced features at zero cost. It has a user-friendly interface that can save you hours of getting to know and navigating the tool. Its Android and iOS apps further simplify scheduling and task management.

Users can install the app and stay updated on the go. Zoho Calendar should be your go-to tool especially if you are already a part of Zoho’s elaborate system. 

  • Categorize events into personal or work
  • Create a group or public calendars
  • Resource booking
  • One-click appointments
  • Import events from other calendars via an ICS file or a calendar URL
  • Sync calendar data
  • Third-party integrations
  • Forever Free Plan – Zoho Calendar is available for free for one member.
  • Basic Plan – $6 per staff per month
  • Premium Plan – $9 per staff per month with three workspaces and Zoho CRM sync.

22. SavvyCal


SavvyCal is another best free calendar app offering top-notch features and user-friendly functionality at zero cost. Its interactive interface is a never-seen-before experience that offers ease of use with highly advanced scheduling options. 

Be it event scheduling or team meetings, with SavvyCal users can easily create and manage events with no hassle. One of the best most unique features of the tool is that it syncs your calendar with recipients’ calendars, saving you from the trouble of finding the “right” time for scheduling events. It does so by laying users’ calendars on top of each other to find a free slot where every individual is available. 

  • Calendar overlay
  • Prefill recipient info
  • Limit scheduling frequency
  • Time zone scheduling
  • Automate team scheduling
  • Control availability with time blocks
  • Sync calendars across devices

SavvyCal offers 2 different pricing plans along with a free plan.

  • The Free Plan – $0 per user per month 
  • The Basic Plan – $12 per user per month
  • The Premium Plan – $20 per user per month

23. Calendly


Calendly is an event calendar software that makes event scheduling a “breeze”. The best part about the tool is that it is designed to amplify user experience, making sure that calendar management is a no-brainer for new users as well as seasoned professionals.

Its automation features can save you from the constant back and forth that often delays meeting scheduling. Not only is Calendly a great option for scheduling events but also functions as one of the best productivity calendar tools. Users can use the tool to optimize performance and drive revenue by connecting with prospects and automating functions.

  • Scheduling automation
  • Team scheduling
  • Centralize billing
  • Connect calendars to check real-time availability
  • Review insights to analyze progress
  • Customization options

Calendly offers 5 tailored solutions for different users including a free option for individual users. 

  • Basic – Always free
  • Essentials – $8 per seat per month with powerful scheduling automation
  • Professional – $12 per seat per month with customizations, integrations, etc.
  • Teams – $16 per seat per month for team scheduling
  • Enterprise – Advanced options with custom pricing

24. CloudCal


The best calendar software for Android, CloudCal , makes it easy for users to keep track of all of their appointments and meetings in one location. From anywhere, you may use your phone to check your availability and set up appointments. Users may quickly view their daily, weekly, or monthly schedules, and the app syncs with various devices.

Its user interface is made simple and fascinating by well-designed and captivating images. Your busy and free hours for each day are shown on the clock face. With the ability to sync both Google Calendar and Microsoft Calendar, CloudCal is one of the most adaptable calendar programs available.

  • Users can arrange all of their appointments and meetings in a single, straightforward calendar view thanks to the way that CloudCal syncs with other applications like Evernote and Meetup.
  • The drag-and-drop feature makes changing appointments simple.
  • Easily reachable through a cell phone from any location
  • The Paid plan starts at $3.49 per user, per month. 

What are the best calendar apps for productivity?

Managing time efficiently is one of the most important skills for increasing productivity levels. To do it, a calendar app can be a great tool to help organize and manage tasks. Having access to all your meetings, deadlines, and tasks in one place makes life that much easier. When choosing a calendar app, look for ones that are feature-rich and user-friendly while also being easy to customize according to your needs. 

One of the most popular and feature-rich calendar apps is nTask . It offers a variety of features such as online synchronization, reminders and notifications, multiple calendars for different tasks, sharing and collaboration options, and much more. Most of all, as nTask is a project management solution, it is all you need! It also integrates with other products such as Gmail, so you can easily add events from emails to your calendar. 

Benefits of daily routine planner app

The benefits of using a routine planner app are many. 

First, it can help you to make better use of your time by keeping track of what you need to do each day. This can be especially helpful if you have a lot of different commitments and need to juggle them all effectively.

Second, a routine planner app can help you to stay organized and on top of things. It’s all too easy to let things slide when you’re juggling a lot of different balls, but with a good app, you can make sure that everything stays on track.

Third, using a routine planner app can help you to become more productive in general. By having all of your tasks laid out in front of you each day, you’ll be motivated to tick them off and get things done. This can lead to a real sense of satisfaction at the end of each day.

Why Do We Need Calendar Apps?

Calendar apps are essential for busy professionals who need to keep track of their daily tasks and responsibilities. 

By using a calendar app, you can easily plan your day and stay on top of tasks without having to rely solely on memory or a notebook. Calendar apps help you stay organized and productive by giving you an easy-to-use interface that can be accessed from any device, with features like task reminders, scheduling notifications, and more.

Another reason to add to the ‘Why’ factor is that these apps also allow you to share events and tasks with others so that everyone working on the same project is on the same page. This makes it easier to collaborate with others and stay up to date on important deadlines. With calendar apps, you can even sync events across different platforms, such as your phone, computer, tablet, and more.

In conclusion, calendar apps are an invaluable resource for busy professionals who need to stay organized and productive in order to get things done.

Stay On Time With Calendar Apps For Windows

The days of relying on a paper calendar or your own memory to keep track of important dates and tasks are over. Today, staying organized and productive is easier than ever thanks to calendar apps for Windows. 

Whether you’re looking for a comprehensive all-in-one solution or just want something to keep track of appointments and events, there’s a Windows calendar app that can help you stay on top of your schedule.

From intuitive interfaces that make it easy to view your agenda at a glance to powerful features like task management, reminders, and collaboration capabilities, the best Windows calendar apps provide the necessary tools to help you stay organized and supercharge your productivity. 

Plus, with integration options for popular services like Gmail, Outlook, and more, you can make sure all your calendars are in sync no matter where you are. 

What is the easiest calendar app to use in 2023?

Which is the best free calendar app, are daily routine planner apps beneficial, what is the best online calendar, what microsoft app is best for calendars, the best calendar app for you.

You may want to get productive with calendar apps, but nobody wants to spend long hours tweaking around with minor-level intricacies. You need to choose a specific calendar app that allows you to create repeat/recurring tasks and/or events.

Furthermore, if you have knowledge about a good calendar app that deserves to be listed in this review let us know at [email protected]

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Best calendar app of 2023

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  • The best calendar apps of 2023 in full

The best calendar apps make it simple and easy for you to set reminders, schedule events, and overall better organize your time.

Whether you're running your own business or an employee, chances are there aren't enough hours in the day to get everything you want done completed. Having a normal calendar app is great if you want to simply make note of big individual events such as business meetings or even time off, but there's more to calendar apps than this. The best go beyond creating basic timeblocked entries by making reminders, scheduling meetings, and planning out your days, weeks, and months to ensure you're using your time as efficiently as possible. 

At the same time, the best calendar apps will allow you to plan seamlessly across all of your devices with cloud syncing. This means you can add an entry to your calendar on your smartphone and then later review or edit it on your desktop computer or laptop when you’re back at work. While this requires an active Internet connection, viewing and even editing a calendar can usually be done offline, with the app then handling the sync when it reconnects later on.

Additionally, the best calendar apps allow you to see your work calendar, personal calendar, and even your shared calendars all in the same place. The ability to switch between these can help with productivity because when you're working you probably don't want to be distracted with personal events, and conversely when you're at home and trying to relax you don't want to work to intrude on that.

Overall, the best calendar apps are more than just calendars, but more like a simple form of virtual assistant that makes it simple and easy to organize your busy life.

Below we've listed what we think are the best calendar apps currently available.

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The best calendar apps of 2023 in full:

1. google calendar.

Our expert review:

Reasons to buy

Reasons to avoid.

If you have a Gmail account, then you already have access to and are likely familiar with Google Calendar. This calendar app is available on the web and the company’s own operating systems : Android and ChromeOS. Given the company’s strong foothold, plenty of other apps are available for all of the major operating systems including iPhone users. Just like with Gmail, Google Docs, and the rest of Google’s products, Google Calendar is completely free to use making it one of the most attractive propositions, though you do get access to a few more features when you sign up for a business-focused Google Workspace subscription.

Unlike other calendar apps that try to cram in as much as possible, Google Calendar relies on a simple and professional design to keep your calendar tidy. It’s certainly aesthetically pleasing, but some power users may find it hard to find all the settings and options they may require. You can view one day, four days, a week, a month, or even a whole year at one time.

It’s designed to work with the rest of Google’s services, which are becoming increasingly integrated in an era where the company is focusing on saving users time with artificial intelligence, like its chatbot Bard. There are colorful cards for each month, and events like flights from your Gmail automatically show up in your calendar as well as video calling entries from the company’s own platform, Meet . Events can also be organized by sorting them into separate calendars or color-coded by their category.

The biggest strength of Google Calendar is that it’s a cloud-based app that syncs across all of your devices. This means that whether you’re at your computer or on your smartphone, as long as you’re signed into your Google account, you’ll have access to your calendar with notifications as well. Like many of its rivals from leading tech companies, it has some unique limitations that require you to have a Google account to get the most out of it, so while you can certainly sync a Google Calendar with most other clients and apps, it’ll be at its best on its own.

Read our full Google Calendar review .

2. Calendar.com

After testing out every other calendar app on the market and discovering that most users weren’t happy with the solutions available, the developers of Calendar.com first released their own calendar on the web, Android, and iOS back in 2009. 

Calendar.com includes all of the features you’d expect from one of the best calendar apps. You can view your schedule by day, week, month, or year and easily share your calendar with others. It clearly has business customers in mind with handy additions like analytics (breakdowns of how you spend your time), easy scheduling and syncing with colleagues, and even some small AI boosts to make scheduling slicker.

However, it also includes the ability to embed calendars in web pages and has integrations with both Zapier and Zoom . Free users also have the ability to set up meetings with five other people. Similarly, it can sync with Google Calendar and Microsoft Calendar, however iCal and Yahoo Calendar are currently off the cards. While the company promises to be working on those, it’s advised that you don’t base your decision on potential future additions because technical hitches can cause significant slowdowns and even cancellations of projects.

The Calendar.com app has a minimalist design where UI elements that aren’t frequently used are hidden from view to avoid unnecessary clutter. Color coding allows you to keep your personal and work events separate though there is also a unified calendar feature that allows you to view multiple calendars at once. In fact, you can connect up to 10 different calendars which you can view from the app’s dashboard.

Calendar.com offers three separate plans in the form of Basic, Standard, and Pro, and while some additions and improvements have been made, the pricing has significantly increased presenting a higher barrier to entry for SMBs in particular. Basic, which is free, comes with all the essentials and lower limits. Standard and Pro improve limits but expect to pay $25 and $30 per user per month unless you’re willing to pay annually for a 20% discount. 

Read our full Calendar.com review .

3. Outlook Calendar

Although Outlook Calendar was initially designed for corporate users and large organizations, Microsoft has revised this calendar app over the years to make it an excellent product for both personal and professional users. The best part about Outlook Calendar is that it’s completely free and you only need to create a Microsoft Outlook account to get started. In addition to email and a calendar, if you’re a paying user you also get access to Microsoft Office apps like Word, Excel, and OneNote.

Outlook Calendar may seem a bit limited in terms of features but the app supports all of the standard view modes including day, week, month, and schedule. It’s great for people with busy calendars because it allows you to view multiple accounts at once. It’s also a neat tool for organization freaks, with plenty of folders and sharing options.

Scheduling is one of the things Outlook Calendar does really well. Using the app, you can easily preview scheduling conflicts and view suggestions for alternative time slots. What makes it such a powerful tool is that people you share events and calendars with don’t need to have Outlook Calendar themselves, so they can continue to use their favorite calendar app.

Outlook Calendar forms part of the wider Outlook email client for desktop users including a fairly new version specifically designed for oft-forgotten macOS users. There’s also a web app and mobile apps for both iOS and Android. Microsoft also keeps all of these apps updated regularly and all versions share the same features so you’ll be right at home regardless of which platform you’re using.

It’s worth noting that you will miss out on some features if your email account doesn’t use an Exchange Server, like color-coded tags, so even though the service will work with third-party accounts it has a unique way of forcing its own services upon you.

Read our full Outlook Calendar review .

4. Business Calendar 2

Business Calendar 2 from Appgenix Software is primarily aimed at business users that need access to loads of advanced features and customization options. In fact, some users might feel a bit intimidated by the sheer number of options available and just how complex it looks compared to its minimalist rivals. Fortunately, Appgenix provides professional customer support and a knowledge base with a lot of information on a wide variety of topics.

Unlike some of the other options on this list that offer web apps and support multiple platforms, Business Calendar 2 is an Android app that can be downloaded from either the Google Play Store or the Huawei App Gallery for Huawei smartphones . Great for on-the-go organizing, but not so good for companies whose workers are running a variety of operating systems.

Still though, Business Calendar 2 offers more than enough in terms of features and customization. The app allows you to view your calendar in a day view, a week view, and a month view. Multiple events can be moved, copied, or deleted at once using its agenda feature. There are also 22 themes available and seven beautiful widgets that can be customized down to the last detail.

Business Calendar 2 is available in both a free and premium version. The main difference between the two comes down to the features available as premium users can simultaneously manage multiple events and also get access to media attachments, private event invites, priorities, templates and other advanced customization options. Instead of being a monthly subscription, the premium upgrade for Business Calendar 2 is just a one-time payment that costs less than $10.

Read our full Business Calendar 2 review .

Any.do is known for providing several productivity tools which in addition to a calendar include a daily planner, a to-do list, a grocery list, and reminders. The company’s calendar app also integrates with Google Calendar, iCloud , Outlook, and more and is available on Android, iOS, iPadOS, macOS, watchOS, Wear OS and even on smart home devices like Amazon Alexa and Google Home.

While Any.do is free by default, upgrading to a premium subscription gives you access to advanced recurring reminders, customized themes, WhatsApp reminders, color tags, location reminders, and an unlimited daily planner which costs the equivalent of $3 per month billed annually.

Any.do features a smooth, award-winning interface that works as expected. Switching between different tasks and views is also easy just as it is to edit events. Speaking of tasks, the app also lets you create sub-tasks and configure them with options like a reminder, linked tasks, labels, and more. The company hopes that combining all of the tedious day-to-day organization tasks in one place helps users to focus and ultimately, get more done.

It’s not just a family organizing tool, though, because integrations with video conferencing services like Teams, Zoom, and Google Meet; project tracking software like Monday.com, Trello, Asana, and plenty of others, make it a powerful hub.

If you’re looking for a calendar app that works seamlessly across all of your devices, browsers, and even your smart home, Any.do just might be for you.

Read our full Any.do review .

6. Timepage

Timepage is a unique-looking, standout calendar app developed by notebook and calendar maker Moleskine, which takes some familiar styling cues that can make navigating the app a little challenging at first. That said, it looks slick and there are plenty of view options ranging from a daily schedule to the full month or a six-week period.

Expect the usual list of features, like color coding and event sharing. Locations, people, and other media can be added to calendar entries to help provide smart insights, and the weather integration (which is by no means unique to Timepage) is another handy tool.

Great news for Apple users is that Timepage is optimized for iOS, iPadOS, and even watchOS for on-the-go event monitoring. There’s also a dedicated macOS desktop app which is more conventional-looking than the mobile versions, however Windows and Android users are uncatered for.

While there’s no free version, the subscription isn’t as expensive as some rivals at $1.99 per month or $11.99 per year. There’s also a more expensive Moleskine Studio bundle that combines Timepage with the company’s reminders and to-do lists app, Actions, and sketching and mind-mapping tool, Flow.

Read our full Timepage review .

7. Monday Work Management

Using the well-known work management tool Monday.com, teams can schedule, monitor, and control their workload, and keep track of the project over time. It gives users access to a workspace that comprises boards on which groups of people can arrange tasks, projects, and workflows. It is all done to promote a culture of “Work ownership and accountability.”

Boards can be customized by adding columns that list the relevant information, such as task names, deadlines, owners, statuses, and priorities. Encourage team members to interact with one another by using Monday.com's collaborative features, such as comments, mentions, and attachments. Teamwork on a project is facilitated by the ability to view a task more clearly, judge tasks more accurately, and work more efficiently as a result of pre-built automations. The project can then be tracked via a dashboard that compiles data from several boards, which all contributes to a collaborative and efficient workflow.

We like that there are five different plan tiers available, including at the bottom a free one, which gets limited to two seats and three boards. The Basic Plan, which has a minimum of 3 seats, is the starting point for the paid plans. When purchased annually as a discount, each seat costs $8 per month. Access to automations, which are available for $10 per seat per month with a cap of 250 automations per month, requires moving up a tier to the Standard Plan. The completely configurable Enterprise Plan is at the top of this tier structure.

There are multiple ways that support can be accessed: through chat, email (which is actually a support portal that supports sharing files such as an annotated screenshot), or by requesting a callback via phone.

Along with mobile apps for iOS and Android, we appreciate that there is a free trial available.

Read our full Monday Work Management review here.

8. Fantastical

Fantastical is a calendar app that is designed to bring all of your events, tasks, and meetings together in one place. The app is primarily geared towards Apple users and is available on macOS, iPadOS, iOS, and even watchOS so you can quickly check your calendar using your Apple Watch . 

While there is a free version available, you’ll need a Flexibits Premium Subscription to take full advantage of Fantastical’s features. There are two premium plans available with one designed for individuals and the other for families. The individual plan pricing also applies to business users, on a per-user basis. For the price though, you also get access to Flexbits’ Cardhop which integrates with your device’s contacts and serves as a digital rolodex you can use across all of your Apple devices.

In addition to helping you keep track of your personal and work calendars,  Fantastical also has an innovative feature called Interesting Calendars that syncs external calendars based on your interests. This way you can stay up to date on your favorite shows, sports, and more automatically.

Fantastical is well known for its beautiful design and interface. Everything inside the app is laid out logically and there are also plenty of customization options to make your calendars your own. Fantastical also provides three themes to choose from so you can have the standard Fantastical theme, a light one, or a dark one that provides you with a consistent view of your calendar across both desktop and mobile.

While calendar sharing works to alleviate some of the compatibility issues, there is one clear drawback and that is that there are no Android or Windows versions, so unless you have an entire Apple ecosystem then you’ll want to find an alternative.

Read our full Fantastical review .

9. Calendly

Calendly is a calendar app with the aim of making scheduling a breeze for both your professional and personal life. It does this by first having you fill in your availability from which it creates simple rules so that it can do the work for you. From here, you can send guests your Calendly link or even embed it directly on your website for easy appointment scheduling. Calendly could be the perfect tool for hybrid workers as it lets you create and schedule meetings over Zoom or in person.

Events can be categorized by type, meetings can be set up as either recurring or one-off with specific options for both, and there is a great deal of automation available to make scheduling very hands-off. Premium subscribers also get access to integrated metrics that can provide a comprehensive overview of how you’ve been using your calendar as well as changes you could make to your schedule to improve your daily life.

Although Calendly has a relatively simple user interface, its developers have put a lot of thought and attention into making the app both streamlined and accessible. The only downside is that there aren’t a lot of customization options though you can tweak how the app looks.

There’s a free tier, however three additional paid plans at $10, $15, and $20 per user per month offer many more features for business users. 

Read our full Calendly review .

10. Lightning Calendar

Lightning Calendar is the only open source option on this list and it’s offered as part of Mozilla’s email client , Thunderbird. In addition to working on Windows and macOS devices, Lightning Calendar is one of the best calendar apps for Linux.

Just like Mozilla Firefox, Lightning Calendar is completely free to download and use. But like Outlook Calendar, it isn’t available as a standalone app which means you’ll have to install Mozilla Thunderbird to use it. This calendar app’s source code is also completely open and anyone can get involved and help contribute to it. While you can’t pay for Lightning Calendar, you can make a donation on Mozilla’s website to support its continued development.

Lightning Calendar allows you to create events, set up reminders and invite people but you can also take advantage of public calendars and add them to the app. In fact, on its website , Mozilla provides a full list of holiday calendars for countries around the world in case you want to know when your remote co-workers will or won’t be available, which is handy for organizations who work with workers, freelancers, and contractors from different parts of the globe. You can also create tasks with detailed configuration options like progress tracking and advanced postponing.

The biggest downside to Lightning Calendar is that it features an older, dated user interface which lags far behind some of the more minimalist approaches employed by most of Lightning’s competitor apps. This could be perfect for those that like to keep things simple or for those with older machines that can’t be bogged down running multiple modern applications.

Read our full Lightning Calendar review .

11. Apple Calendar

Just like Outlook Calendar and Google Calendar come pre-installed on Windows and ChromeOS devices, Apple Calendar is installed on iOS, iPadOS and macOS devices by default and is free to use. This means that if you have a MacBook or iPhone, you already have this calendar app installed on your device and ready to go.

Apple Calendar allows you to create and edit events with standard settings like time/date, location and recurrence though you can also invite others to your events if you have them as a contact first. Events support additional notes and links as well as file attachments, and the company also recently launched new FaceTime links for video call scheduling (along with URL support for other video call joining links).

Apple Calendar lets you view your schedule in day, week, month, and year view, and color coding makes it easy to keep your calendars and events organized. That said, there are few customization options available which is typical of Apple’s other software.

Apple Calendar offers more than enough to handle the basics but if you want more customization or find yourself working on Windows or Linux devices in addition to your Mac, you might want to look elsewhere. There’s an online version that’s laid out similar to the desktop version, however the desktop version has some differences to the mobile and tablet versions, especially in terms of scheduling which takes a smarter but less customizable approach on Mac.

Read our full Apple Calendar review .

We've also featured the best time management apps .

Which calendar app is best for you?

When deciding which calendar apps to download and use, first consider what your actual needs are. A number of general software platforms already include a basic calendar, but can often lack the necessary tools for a dedicated diary. Additionally, free and budget calendar apps can provide a lot of the tools you need, but higher-end software can really cater for the specialist, so do ensure you have a good idea of which features you think you may need to save on the pain of changing to a different software platform later on.

Should I pay for a calendar app?

Typically, paying for a service will give you the best results with many of the premium features locked behind a paywall. That’s not necessarily the case with calendar apps, depending on who you are. For personal use, there’s often very little need to fork out when plenty of free options have everything you need. The same can be said for some businesses, though there are some cases when paid-for features like appointment scheduling may be called for.

Can I use more than one calendar app?

Most calendar apps will be able to sync with most service providers, though it’s worth checking the small print before committing, especially if you intend on paying. While you may want to use Google Calendar for your Google account on an Android device, and Outlook Calendar for your work’s Exchange-based calendar, it’s possible to have them both showing under one app. For others, though, keeping them totally separate can help compartmentalize work and personal. It’s entirely a preference thing, and both ways are usually possible.

How we tested the best calendar apps

To test for the best calendar apps we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations, such as keeping a diary and scheduling conferences. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.

Read how we test, rate, and review products on TechRadar .  

Build your own calendar application with WebCalendar .

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Matt Hanson

Matt is TechRadar's Managing Editor for Core Tech, looking after computing and mobile technology. Having written for a number of publications such as PC Plus, PC Format, T3 and Linux Format, there's no aspect of technology that Matt isn't passionate about, especially computing and PC gaming. Ever since he got an Amiga A500+ for Christmas in 1991, he's loved using (and playing on) computers, and will talk endlessly about how The Secret of Monkey Island is the best game ever made.

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The 6 Best Apps to Create a Schedule and Manage Tasks

Feeling overwhelmed by your to-do list? Here are some of the best apps to help you create a schedule and manage your tasks.

There are many great apps on the market to create an effective to-do list. Others can make you a reliable schedule. But why rely on two separate apps to manage tasks and events when you can use an app that does both?

This article will cover some of the best apps to create a schedule and manage your tasks, so you can remain organized in one place.

1. Planner Pro

If you’re looking for an efficient solution to organizing your time, Planner Pro has you covered. Planner Pro lets you keep track of your schedule while managing your to-do list with its multipurpose system.

From the homepage, you can access a calendar view, a task list, and a notes page for jotting down ideas. By tapping on any date in the calendar view, you can see a list of the day’s events and any tasks due. With all information stored on one page, there’s no need to flick back and forth to view your schedule and tasks separately.

Planner Pro is a great choice for refining your tasks. You can add multiple reminders, set priority labels, and you can use subtasks to break your tasks into steps . The Tasks page neatly organizes your tasks, so you know what tasks to complete and when. There’s an Inbox tab that lists all of your tasks, a Today tab, and a Due Soon tab. You can choose to order tasks alphabetically or by their due date to ensure you don’t miss anything important.

Download: Planner Pro for Android | iOS (Free, subscription available)

HibiDo is a great app to organize your work life, family life, and personal life in one place. You can create multiple lists with several customization options to help separate your tasks. To add a new list, simply hit the plus ( + ) icon from the homepage, assign it a name and color, then choose an appropriate icon. These features make HibiDo a great app for visual time management .

Navigation in HibiDo is one of its strong points, so you can effortlessly reach the features you need. The Tasks | Notes tab allows you to switch between your tasks and notes with the tap of a button. The homepage is also smartly designed and packed with all the app’s essentials, so you don’t need to search around for features.

HibiDo’s Calendar syncs with your device’s calendar plus any external calendars such as Google Calendar. You can change the calendar view by hitting the three dots in the top-right corner. The List view is one of the most practical, which displays a vertical-scrolling calendar of your schedule. Above the schedule is a banner of the current week being previewed, and a dropdown menu to jump to any month. If you’re looking for a seamless way to track your events and tasks, HibiDo is certainly an app to consider.

Download: HibiDo for Android | iOS (Free, subscription available)

24-me is your perfect personal assistant for organizing your tasks and managing your schedule. The app relies on three primary tabs that can be accessed from the top of the homepage: Calendar , Tasks , and Notes .

The Calendar tab comes with some quirky features such as a weather display and templates to arrange phone calls or book a hotel. There are multiple views, including 1 Day , 3 Days , and a 7-Day , view to change how compact you want your schedule to be. You can also change what calendars are displayed in the app by heading over to Visible Calendars .

24me’s Smart Alerts will help you stay organized by feeding you smart reminders based on your schedule of tasks. Included in this is a Today’s Agenda tool which can help you prepare for the day and is useful if you’re a forgetful person .

Download: 24me for Android | iOS (Free, subscription available)

4. Google Calendar

There are many reasons Google Calendar stands as one of the most-used calendar apps on the market. Thanks to its integration with Google Tasks, you can sync Google Calendar with your to-do list .

You don’t need Google Tasks installed to use this feature—just hit the plus (+) icon on the homepage and press Task . Events and tasks fall under one Gmail account, so you can keep your tasks and schedule organized in one location.

Google Calendar is credited with its simplicity and flexibility. The app doesn’t overwhelm you with features—only the basics are presented, so you can plan your time without distractions. You can use the search tool, change the calendar view and jump to today with the tap of a button. To view your schedule wherever you are, Google Calendar is also available on the web.

If you’re a Gmail user, Google Calendar can also populate events from your emails. Just ensure smart features are enabled in Gmail’s settings. If you’re looking for a simple and versatile calendar app that seamlessly integrates with other apps, Google Calendar is a top pick.

Download: Google Calendar for Android | iOS (Free)

5. TimeTree

TimeTree is a well-known calendar-sharing app used by professionals and families who want to stay organized. Timetree crafts its features for efficient time management, whether you’re using it in your organization or for your personal life.

Besides the main calendar, the Memo tab is a separate feature where you can take notes or create a to-do list. TimeTree also allows you to add to-do lists to an event. This is ideal for events that take a lot of prepping, such as birthdays, parties, and weddings.

Another perk of TimeTree is its Calendar Chat feature. This allows you to discuss tasks and events with all participants of your shared calendar. Calendar Chat also displays new events and any changes made. This way, you can understand your entire team’s schedule without messaging people directly.

Download: TimeTree for Android | iOS (Free, subscription available)

Do you have to deal with constantly changing plans? Taskito helps to manage your tasks day-by-day, so you can stay organized whatever the day ahead brings.

The Timeline view displays a chronological list of calendar events and tasks. You can add a task to any day by hitting the Add task button beneath the daily header. You can assign tags to tasks, and you can set a priority covering four levels of urgency. Using the checklist tool, you can also nest a to-do list inside a task for finer detail.

Projects are a separate tool where you can group similar items such as work-related tasks. You can sort tasks by their due date or priority level, and there’s a status bar displaying the percentage of project tasks completed.

The Unplanned section is ideal for brainstorming or for jotting down quick tasks without going into too much detail. This section displays tasks without any assigned dates. No matter how unorganized your schedule is, Taskito will help add order and clarity to your tasks, so you never have to worry about time management again.

Download: Taskito for Android (Free, subscription available)

Master Time Management With These Two-in-One Apps

Managing your tasks and keeping a schedule can be stressful. But by combining the two, you’ll know where to find everything important. You’ll also save time by achieving two goals in one system. Become a time management expert and try out these powerful two-in-one apps.

6 Best Task Calendar Apps for 2024: Expert Picks

Best Task Calendar Apps

Combining your tasks and calendar is one of the best things to do if you're a visual planner that likes to see what they are planning ahead of time. This technique is something that is hugely popular with time blocking fans that like to block time in their calendar to assign towards a specific task and activity.

What are task calendar apps?

Task calendar apps are a combination of a to-do list and calendar that allow you to time-block them into your calendar but manage your tasks in a seperate list or project list. This is perfect for those who are more visual thinkers and like traditional calendar apps but need a checkoff ability for tasks versus just an event with no checkbox.

  • 6 Best Task Calendar Apps for 2024

Here's the best recommend task and calendar apps to explore:

  • 1. Akiflow - A combination of tasks, tasks from other apps & calendar
  • 2. Motion - AI powered calendar and tasks plus projects too
  • 3. Tweek - Perfect for lightweight use for tasks and planning visually
  • 4. Mayday - AI-powered calendar and tasks app that learns from you
  • 5. Ellie Planner - Lightweight task management in one
  • 6. Morgen - A calendar app with task lists and management

Let's dig into the best task calendar apps for 2024:

Tools Mentioned

Akiflow Logo

Akfilow is a tasks and calendar application that brings in tasks from other apps too.

Motion Logo

Motion is an AI to-do list application with calendar, meetings & auto-scheduling.

Tweek Calendar App Logo

Tweek Calendar wants to help you manage calendar & tasks in a light way.

Mayday Calendar - Logo

Mayday Calendar wants to protect your time & be your AI calendar assistant for time.

Ellie Planner Logo

Ellie Planner

An easy to use calendar that uses time boxing to organise and plan your day.

Morgen Calendar - Logo PNG

Morgen Calendar

Manage your calendar events, tasks and schedule meetings internally and externally.

Best All Round Task Calendar App

Managing Calendar Events and Time Blocking in Akiflow, macOS app

  • Best Feature : Time Slots
  • Pricing : $14.99 per month, annual pricing

Why Akiflow is good for tasks and calendar?

Akiflow is a perfect balance between tasks and calendar. One of the special features that makes Akiflow a better task and calendar app is that it has the ability to bring in tasks from other apps like ClickUp, Notion and Gmail. This makes it more powerful as a task calendar app as it will allow you to plot the best tasks from outside of Akiflow and the ones you add to Akiflow's main inbox and task lists.

Akiflow is a great combo between task and calendar allowing you to time block, create time slots and visualise the week coming up. There's even a view called Upcoming which is perfect for those who want to see things in more of a week planner view versus calendar.

Best AI Powered Task Calendar App

Managing Tasks with Daily Planner, Motion

  • Best Feature : Auto-Scheduling
  • Pricing : $19.00 per month, billed annually

Why Motion is good for tasks and calendar?

Motion offers a way for you to plot tasks into your calendar using the power of AI re-scheduling. This means you add tasks, add priority and other key indicators and allow the AI system to use both your tasks and calendar list to better plot and plan your week ahead.

Many people like Motion because it combines tasks and calendar in a way that takes more of a hands-off approach to managing your to-do list and blocking out relevant time using an algorithm and AI-powered approach to planning that task for your within the calendar. This is probably the most expensive task calendar app on the market.

Simple Task Calendar App

Tweek Calendar App

  • Best Feature : Google Calendar
  • Pricing : $4 per month, billed annually

Why Tweek is good for tasks and calendar?

Tweek Calendar wants to blend tasks with a more time-date based view and whilst it actually doesn't have a fixed calendar view, it does think with calendar and tasks in mind. You can add tasks to your week plan view and beyond. This allows you to time block tasks to specific days and even sync (in premium) with your Google Calendar too.

Tweek is a lightweight way to plan tasks and calendar in one location that many people have found to be less daunting than apps like Akiflow and Motion.

AI-Powered Calendar & Tasks

Handle your calendar and meetings with Mayday on mac and mobile

  • Best Feature : AI Powered Learning
  • Pricing : Free, with plans to add premium

Why Mayday is good for tasks and calendar?

Early days for Mayday, the calendar app only launched a few weeks ago now but it has a great AI feature that people will love for both calendar and tasks combination. You can add tasks to your calendar and use AI to find the best possible time for it to be done for you. It will also do the same for your calendar events, both used internally and externally too when booking a meeting too. A really interesting task calendar app to explore.

  • 5. Ellie Planner

Easy Light Task Calendar App

Time Boxing in Ellie Planner, Calendar View

  • Best Feature : Time Boxing
  • Pricing : Free, with $4 per month pricing

Why Ellie Planner is good for tasks and calendar?

Ellie Planner is a really neat tool for managing your tasks and calendar in one location. Locked under premium, Ellie Planner offers a good way to block tasks into your calendar and assign tasks to specific times alongside your calendar events. A lot of people compare the app to the likes of Sunsama , we think Ellie offers a lower budget, decent alternative.

Tasks Lists & Calendar First App

Sharing Link with Morgen Calendar

  • Best Feature : Task Lists
  • Pricing : Free for one calendar

Why Morgen is good for tasks and calendar?

Morgen Calendar is a great solo use calendar app that allows you to add tasks into lists and drag them into your system. This is perfect for those who want to better align tasks with their calendar events. Task lists are a good feature because they allow you to break up your tasks and give them more project based meaning and tick them off for later too.

Morgen is also progressing well by adding more AI based features and team abilities too, making more and more possible for this calendar app with task calendar abilities.

  • Which one shall I get?

There's a range to choose from here for managing task and calendar, the best way to deal with this is to manage it in terms of budget as all these apps do similar jobs:

Tweek works well for free use and good for getting started with tasks & calendar.

Medium Budget

Ellie Planner, whilst cheaper than most, offers good balance but requires premium.

High Budget

With AI scheduling, Motion is the most expensive but powerful on the list.

teamwork - Manage multiple complex client projects

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Subscribe to Tool Digest and join 6,000+ people finding productivity software.

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monday.com offers all-round project management popular with all-rounder use in teams.


Wrike is a project management software popular with marketing & sales teams.


Smartsheet uses workflows, dashboards and more for team project management.

Resource Guru

Resource Guru

Resource Guru wants to be your team's base for time scheduling & co-ordination.

Salesforce CRM

Salesforce CRM

Salesforce CRM is a leading CRM software for managing relationships day-to-day.

Zoho Projects

Zoho Projects

Zoho Projects is an all in one project management system for teams.

Choose from hundreds of productivity tools

12 of The Best Calendar Apps for 2024: Boost Your Productivity with the Perfect Time Management Software

Unlock in-depth calendar app reviews so you can discover the best calendar apps and productivity tools, and time management software.

The Meetingnotes Team

Estimate the cost of your meetings with a built-in calculator in Google Calendar, so you can right-size every meeting.

It's no secret that managing your time can be difficult, especially when you have a demanding career and a busy personal life. Failing to manage your time and make the most out of your calendar means failing to achieve a positive work-life balance which can be detrimental to both your productivity and your mental health. To combat poor time management, time management software and productivity tools have become increasingly more popular. According to GoRemotely , “the average employee is only productive for 2 hours and 53 minutes per day”, this means that during a regular 8-hour workday, an employee may lose up to 4 hours of valuable time if they aren’t effectively managing their schedules with productivity tools or time management software. 

Calendar apps or time management software are scheduling resources that allow you to organize your personal or professional lives on a calendar. These resources are excellent tools for busy professionals that are looking to effectively manage their time and take their productivity to new heights. If you’ve stumbled upon this article, it's likely because you’ve been sifting through some of the best calendar apps in search of a solution to manage your busy schedule. Luckily for you, we’ve taken the time to round up a comprehensive list of the best calendar apps, productivity tools, and time management software so you can make an informed decision on what tool is best for you. 

What to Look for in a Calendar App

Even though many of the best calendar apps serve a similar purpose, they differ in features, design, compatibility, and use cases. The calendar app you choose will largely depend on your intended purpose as well as your current tech stack. Additional things to look for when choosing from a list of the top calendar apps include: 

  1. Ease of use

When choosing between the best calendar apps, it's important to choose one that’s easy to use. This means choosing time management software that is easy to use for both you and your teammates. To ensure ease of use, it's best to read calendar app reviews and opt for a free trial before purchasing a paid subscription. One of the most important features of the best calendar apps is the ability to collaborate with others. This means being able to share your calendar and allowing those on your team to contribute seamlessly.

  2. Customizable features

When conducting a comparison of calendar apps, it's important to dive into the features and functions of each one. You will want to make sure that you choose a tool that provides customizable features as opposed to cookie-cutter solutions. Choosing a tool with customized features will allow you to do exactly what you set out to do, meaning you won’t have to worry about any roadblocks . 

  3. Compatibility

When diving into the pros and cons of calendar apps, it's important to choose a tool that is compatible with your current tech stack. To ensure ease of use, you will want to make sure that you choose a calendar app that integrates seamlessly with your current set of tools. Additionally, you will want to look for time management software that syncs across multiple devices—especially if you’re a busy professional eager to check your calendar from your mobile device.

The Top Calendar Apps of 2024

Fellow is the top meeting productivity tool that syncs with your calendar to bring your calendar events and meeting agendas into one place. Unlike other productivity tools on this list, Fellow goes beyond what a regular calendar app can offer and instead works to complement the features available to you in a calendar app. From helping you host productive team meetings and meaningful one-on-ones to providing templates for collaborative meeting agendas and comprehensive real-time note capabilities, Fellow has everything you need to stay on track and organized during your workday. Integrating your calendar (Outlook or Gmail) with Fellow means Fellow can work with your schedule and act as your co-pilot, making it easier to find your meetings and take in-depth meeting notes. As soon as you integrate Fellow with your calendar, all of your tools will work together to help you and your teammates stay on track and on time. 

best task calendar app

2. Monday.com

Monday.com offers a calendar widget that allows users to track individual tasks as they relate to a project. In one view, users can see all upcoming tasks without getting distracted by action items that don’t require immediate attention. You can create a calendar that shows you exactly what you want to see, whether it’s a full monthly calendar with every task or a weekly calendar with only outstanding tasks. Filtering your view is as simple as adding or removing columns from your calendar. The beauty in this time management software lies within the flexibility. You can leverage it for any type of workflow, making this one of the best calendar apps if you're looking for a flexible, fully customizable solution. With no credit card required, you can get started creating unlimited boards and workflows anytime–no strings attached. When you choose to upgrade for additional features, pricing plans range from a basic plan at $11 per month per seat and extend to an enterprise plan. 

best task calendar app

Vyte is an online scheduling app packed with powerful features that empowers organizations and managers alike to streamline workflows by automatically scheduling one-on-one and group meetings. Additionally, Vyte fosters collaboration by allowing users to share their availability by simply connecting their online calendars and sharing their weekly availability. To determine if Vyte is one of the best calendar apps, you can try all pro features for free for 14 days . If you like what you see, you can continue with the free plan or upgrade for additional functionality. 

best task calendar app

4. Fantastical

With powerful features including intuitive natural language text parsing; a full calendar window with day, week, month, quarter and year views; event and tasks templates; file and photo attachment capabilities; and more, Fantastical is one of the best calendar apps. With Fantastical, users can stay focused by enabling focus. It’s as simple as enabling your work calendar when you’re in the office or setting reminders to call your kids when you get in the car. Your calendar will automatically adjust based on what filters you choose, meaning you’ll only see what you want to see so you can put distractions on the back burner and effectively manage your time. You can unlock all premium features for a single subscription so you can make your calendars, tasks, and contacts more powerful and productive for one base price.

best task calendar app

Zoho is an online business calendar and scheduling app that makes time management in the workplace a breeze. With Zoho, users can create events, invite users, manage group calendars, and organize team events with shareable calendars. With Zoho, you can create a shared calendar for free, meaning you can keep your team on track and organized at no added cost. You can use Zoho Calendar to create group calendars that are accessible to your colleagues, or you can share an existing calendar with users of your choice for free. 

best task calendar app

6. Microsoft Outlook Calendar

Microsoft Calendar is the calendar and scheduling component of Outlook that is fully integrated with email, contacts, and other features. With the Microsoft Outlook Calendar, users can click any time slot in the Outlook Calendar and start typing to create appointments and events, organize meetings, view group schedules, share calendars, teammates, and much more! If you're already using the Microsoft Suite, this may be one of the best calendar apps for you. The Microsoft Outlook Calendar is free; however, if you want to unlock additional features or get more storage space, you may need to purchase a premium plan.

best task calendar app

7. Apple Calendar

Apple Calendar is one of the top calendar apps amongst individuals. With Apple Calendar, users can create separate calendars for different purposes meaning different calendars can be created for work, family, or personal responsibilities. Apple Calendar is completely free to use, so you can start organizing your life at no added cost. Apple Calendar is completely free to use, so you can start prioritizing time management at no added cost. 

best task calendar app

8. Calendly

As one of the top calendar apps, Calendly simplifies scheduling for over 10,000,000 users worldwide, helping everyone everywhere find the perfect meeting time with ease. To leverage this functionality, users can simply share their availability with a custom link that connects to their calendar, link recipients will then automatically know when you're available to meet. To use Calendly, you can start for free , move to the essential plan at $8 per month per seat, or contact Calendly directly if you need a customized plan for a team with 30 members or more. 

best task calendar app

9. SavvyCal

SavvyCal is one of the best scheduling apps, taking the onus off the recipient and instead making it easy for both parties to find the best time to meet in an instant. When conducting a comparison of calendar apps and weighing the pros and cons of calendar apps, it's important to note that while SavvyCal does not have ample functionality, it is one of the most thoughtful ways to find a time to meet. It's as simple as sharing your calendar and allowing recipients to overlay their calendar on top of yours to easily find mutual availability. With SavvyCal, you can sign-up for free and upgrade if you choose, allowing you to see if this productivity tool is the best fit.

Scheduling Software Your Recipients Will Love · SavvyCal

If you're running a content or editorial team, Plaky is a free project and task management software with calendar features that allows users to visually manage tasks and teams.  As one of the top calendar apps, Plaky is fully customizable, which means it can be used to meet the specific needs of your organization, content team, or freelance content creation business. You can use Plaky’s free content calendar template to get started and freely customize it by adding or removing elements as you go. Plus, you can use Plaky’s task management pipelines to manage projects and tasks, collaborate with teammates, and get status reports with just one click.

best task calendar app

11. Pensight

When browsing calendar app reviews, Pensight may not be the obvious choice, however, this is one of the best calendar apps if you're a creator on the hunt for a scheduling resource that helps you sell and schedule all kinds of appointments including 1:1 and group coaching services, courses, and digital products. In addition to calendar management Pensight also provides users with additional functionality including payment processing, video conferencing, and recording. You can set your recurring availability, connect your Google or Outlook calendars to avoid scheduling conflicts, and allow clients easily purchase and schedule appointments with you directly from your social media accounts. With Pensight, you can get the pro plan for free for 7 days ! After your trial has finished, you can choose the plan that aligns best with your goals.

best task calendar app

Asana is a project management software platform that helps users stay on track, keep projects organized, and hit deadlines. In addition to a plethora of project management features, Asana also provides a calendar feature, allowing users to schedule all for their work so they never miss a deadline, or a meeting. Users can view tasks by the due date on a calendar and even sort and filter them in a list format. You can access Asana’s features for free with the basic plan, opt for the premium plan that unlocks additional features for $10.99/month, or provide your entire organization with everything it needs to manage and work cross functionally through Asana’s business plan, which is $24.99 monthly per user

best task calendar app

Expert Tips for Effective Calendar Use

Using calendar apps alone isn't enough. You need to ensure you're using the best calendar apps effectively to get the most out of the tool. Expert tips for effective calendar use include but aren’t limited to:

Setting reminders

  • Scheduling buffer time
  • Blocking time for tasks
  • Color-coding categories
  • Centralizing your calendars
  • Conducting regular reviews
  • Syncing your calendars across multiple devices

Choose one of the best calendar apps to take your productivity to new heights

Leveraging a calendar app can do wonders for your productivity and choosing the perfect one simply comes down to preference. Conducting a comparison of calendar apps and weighing the pros and cons of calendar apps will ensure you choose the best time management software for you and your teammates. To double down on your goals and take your productivity to new heights, consider using Fellow Features in conjunction with your calendar app. Not only will you be able to keep track of all of your meetings and important deadlines, but you’ll also be able to manage your time more effectively.

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